Coordinator, Business & Legal Affairs

About the role

A key player on the team, this individual will support the Head of Business & Legal Affairs and other top executives and senior management within the Business & Legal Affairs department at Rhino Entertainment. In addition, this role will handle the calendar and scheduling for the CFO, Rhino & Global Catalog.

This role will collaborate closely with a wide range of departments at WMG, as well as with many other record labels within the company. Rhino Entertainment is home to Music by some of the most iconic musicians of all time: The Doors, Grateful Dead, Eagles, Led Zeppelin, Fleetwood Mac, and many more.

Here you’ll get to:

• Provide high-level administrative support to Business and Legal Affairs executives and the CFO, masterfully managing calendars, scheduling meetings, coordinating travel, and planning team events
• Facilitate the end-to-end contract execution process, routing deal memos and agreements for signature, and entering key rights data into WMG’s administration database
• Streamline departmental finances by processing invoices, managing travel and entertainment expenses, setting up new vendors, and handling payments for all agreements
• Handle critical communications, drafting and routing polished internal and external correspondence on behalf of the department
• Maintain organization and security across the team, keeping digital and physical filing systems immaculate while safeguarding confidential information
• Produce presentations, reports, and charts as needed
• Drive operational excellence, collaborating with internal partners (like IT and Office Services), optimizing office workflows, and taking on special projects

Responsibilities

Provide high-level administrative support to Business and Legal Affairs executives and the CFO, masterfully managing calendars, scheduling meetings, coordinating travel, and planning team events

Facilitate the end-to-end contract execution process, routing deal memos and agreements for signature, and entering key rights data into WMG’s administration database

Streamline departmental finances by processing invoices, managing travel and entertainment expenses, setting up new vendors, and handling payments for all agreements

Handle critical communications, drafting and routing polished internal and external correspondence on behalf of the department

Maintain organization and security across the team, keeping digital and physical filing systems immaculate while safeguarding confidential information

Produce presentations, reports, and charts as needed

Drive operational excellence, collaborating with internal partners (like IT and Office Services), optimizing office workflows, and taking on special projects

Requirements

Associate’s or Bachelor’s degree, or equivalent experience

Exceptional verbal, written, and interpersonal skills, with the emotional intelligence to collaborate effectively across diverse personalities and styles

Highly organized and thrives in fast-paced environments, with top-tier time management, prioritization, and proofreading skills

Commitment to confidentiality

Proactive self-starter capable of working with complete autonomy while remaining a dedicated team player

Quick learner who embraces new challenges, prioritizes multiple deadlines, and is committed to continuous professional excellence

Qualifications

1–3 years of experience in executive support, office management, or the music industry

Experience with Google Workspace and collaborative database tools like Airtable

Proven ability to manage schedules, balance priorities, and streamline workflows for multiple busy leaders simultaneously

A sharp eye for identifying and resolving issues before they arise, with a natural drive to optimize office processes and procedures

Skills

Exceptional verbal, written, and interpersonal skills

Highly organized and proactive self-starter

Quick learner and committed to continuous professional excellence

Benefits

See benefits details in the attached document: 2026 Benefits At A Glance final.pdf

Pay

The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Schedule

This position requires a minimum of 4 days per week in the office.