Coordinator, Development

Company Description Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unrivaled level of quality that extends across the lifecycle of the core data center ranging from customized turnkey development, facilities management and data center operations to customized construction needs worldwide! The world’s biggest companies trust T5 with their data center operations. At T5, our success is fueled by our team. With over 400 engineers, technicians and professional staff, we’re proud to foster an inclusive culture of excellence and progression that’s dedicated to serving our customers Commitment to Diversity & Military VeteransBattle-Tested Leadership Experience100% Data Center FocusedOwner-Operator Mindset The Development Coordinator provides administrative, operational, and project support to the Development team across a portfolio of active data center development projects. This position supports key department workflows including contract administration, invoice and vendor coordination, insurance compliance tracking, project documentation, executive support, and event coordination. The ideal candidate is highly organized, technologically proficient, and comfortable working in a fast-paced construction and development environment. This individual must have the ability to independently manage recurring workflows, maintain accurate project records, coordinate across multiple internal and external stakeholders, and proactively identify administrative or process needs. Travel up to 10%. Responsibilities Contract Administration & Project Documentation Coordinate the routing, execution, and tracking of contracts, amendments, and related project agreementsMaintain accurate contract records and monitor agreement status across active development projectsEnter and maintain contract information within applicable accounting, project management, and document management systemsAssist with purchase order creation, updates, and supporting documentationMaintain organized electronic project files and ensure documentation is current, complete, and easily accessiblePrepare correspondence, reports, presentations, meeting minutes, and other project documentation as neededSupport contract renewals, quote tracking, and vendor documentation processes Invoice & Vendor Management Coordinate Development department invoice workflows from receipt through approval and payment processingReview invoices for completeness, accuracy, appropriate project allocation, and alignment with applicable contract termsRoute invoices through established approval workflows and proactively follow up on outstanding approvalsMaintain invoice tracking records and assist with identifying discrepancies, duplicate invoices, or missing supporting documentationServe as a point of contact for vendors regarding invoice submission requirements and payment statusCoordinate with Accounting, Development, and project teams to resolve invoice and vendor-related issuesAssist with vendor onboarding and maintenance of vendor records Insurance & Compliance Tracking Collect and maintain Certificates of Insurance and other required vendor compliance documentationMonitor insurance expiration dates and proactively coordinate renewal requestsMaintain accurate insurance and compliance tracking logs across active Development projectsEscalate outstanding or non-compliant documentation as appropriate Development & Project Support Provide administrative and operational support across multiple concurrent development projectsCoordinate with Development Managers, project teams, consultants, contractors, and internal departments to support project workflowsAssist with the preparation and distribution of recurring project and department reportsSupport meeting coordination, agendas, meeting minutes, action item tracking, and follow-upAssist with maintaining project data and records within Development technology platformsIdentify opportunities to improve administrative workflows, documentation, and department processes Executive & Department Support Provide administrative support to Development leadership, including calendar coordination, meeting scheduling, travel arrangements, and preparation of correspondence or materialsCoordinate internal and external meetings involving executives, project teams, vendors, and consultantsHandle confidential and sensitive information with discretion and professionalismSupport department-wide administrative needs and special projects as assigned Event & Meeting Coordination Assist with planning and coordinating department events, project milestones, team meetings, site visits, and other Development functionsCoordinate event logistics including scheduling, venues, vendors, catering, materials, and attendee communicationSupport on-site event execution and vendor coordination as neededMaintain event documentation, budgets, and related administrative records Education And Experience 2–4 years of experience in construction, general contracting, real estate development, or a related project environment preferredExperience with contract administration, project coordination, or construction administrationExperience supporting invoice processing, accounts payable workflows, vendor management, or job cost-related functionsWorking knowledge of construction terminology, project documentation, and general project workflowsExperience providing administrative or executive-level supportExperience coordinating corporate, department, or project-related events preferredAssociate or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred; equivalent relevant experience will be consideredData center or mission-critical construction experience is a plus Knowledge, Skills, Abilities, And Competencies Strong technological aptitude with the ability to quickly learn and navigate new software platformsProficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPointExperience with Procore or similar construction project management software preferredFamiliarity with accounting, ERP, document management, or vendor management systemsStrong organizational skills with the ability to independently manage multiple workflows and competing deadlinesExceptional attention to detail and commitment to data and document accuracyStrong written, verbal, and interpersonal communication skillsAbility to communicate professionally with executives, project teams, contractors, consultants, and vendorsStrong problem-solving skills and the ability to approach challenges logically and proactivelyAbility to identify process gaps and recommend practical workflow improvementsSelf-starter with a proactive, flexible, and solutions-oriented approachAbility to work independently while effectively collaborating within a cross-functional teamAbility to handle confidential information with discretion and professionalism Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to stand, walk, sit, climb, and balanceAbility to stoop, kneel, crouch and crawl using both arms and legsAbility to reach, grasp, push, pull, handle, feel, and type with both hands and arms Ability to smell, talk and hearAbility to see at close and distance ranges and the ability to see and correctly distinguish colorAbility to lift equipment in small spaces without mechanical assistance, weighing up to 50 poundsAbility to work inside and outside We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. 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