Coordinator / Ceremonies and Events

About the role

The ceremonies and events coordinator supports the Office of the President at Central Michigan University, overseeing and executing various events and maintaining the university’s web presence.

Responsibilities

• Serves as a liaison between the Office of the President and university departments and service providers for on-campus and off-campus events.
• Recruits, organizes, and directs planning committees for events such as commencement, the State of the University Address and Reception, and the Staff Excellence Awards ceremony.
• Coordinates commencement logistics, including the preparation of commencement materials and apparel for participants.
• Maintains and evaluates prospective graduate data for the commencement ceremony.
• Works with the CMU Bookstore to coordinate commencement apparel for all participants.
• Represents the university and the Office of the President through committee service.
• Assists with searches for senior officer positions that report directly to the president.
• Manages event logistics and troubleshoots issues to ensure a professional and positive experience for attendees.
• Evaluates processes and emerging trends to improve operations and ensure consistent implementation of university policies and procedures.
• Maintains the Office of the President and Board of Trustees web pages.
• Assists with logistics for Board of Trustees meetings and other events as needed.

Requirements

• Bachelor's degree.
• Two years of high-level event management or other relevant professional experience.
• Demonstrated ability to coordinate projects and workflows, determine priorities, meet deadlines, and effectively manage competing demands.
• Strong organizational skills and excellent attention to detail.
• Demonstrated positive interpersonal skills, including maintaining positive and productive working relationships with internal and external stakeholders.
• Excellent oral, written, and interpersonal communication skills with a demonstrated ability to develop quality documents and correspondence.
• Excellent technology skills including mastery of office software.

Qualifications

• Knowledge of Central Michigan University's policies and procedures.
• Four years of high-level event management or other relevant professional experience.
• Experience with the 25Live events software.

Skills

Preferred qualifications include:

• Leadership and project management skills.
• Event planning and coordination experience.
• Ability to work independently and exercise discretion and independent judgment.
• Proficiency in data analysis and decision-making.

Benefits

N/A

Pay

$50,000 - $60,000 per year

Schedule

12 month weekly work schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed

About the department

The ceremonies and events coordinator works under the leadership of the chief of staff to the president, supporting the Office of the President in managing and executing various events.

Division

President

Department

President's Office

Position status

Regular

Employee group

Professional & Administrative - Salary Staff

Pay level

FTE 1.0

Position type

12 month

Location

Mount Pleasant, MI

Message to applicants

Central Michigan University is dedicated to fostering an inclusive environment and encourages applications from diverse candidates. Applicants must submit an online application to be considered for this position.

Additional information

For more information, please visit CMU's job posting page.