Coordinator, Business Process - Office Administration

The Basics

Location: El Dorado, KS
Days/Hours: Monday – Friday – 8:00 to 4:00 (100% In Office)

Benefits

We provide Uniforms & PPE (laundering included)
Paid Holidays & Paid Time Off (PTO)
Profit Sharing
Opportunities for growth
Adequate benefits including medical, dental, vision, and 401(k) with match

What You Will Be Doing

• Interface directly with customers
• Manage customer orders and inventory systems
• Follow written and/or verbal instructions with minimal supervision
• Check emails throughout the day for order status changes/additions
• Ensure all railcar inbound and outbound inspections are complete before releasing and filed
• Follow Savage/customer policies and procedures (internal controls, record retention, verifications, etc.)
• Fax or scan Bill of Ladings to customers and designated parties (as required)
• Directly process data such as initiating system interfaces, creating customer invoices, coding AP, etc.
• Validate data manually or through automation
• Manage multiple communication channels between operations and the back office
• Monitor and reinforce accounting processes and internal controls
• Review income statements to identify timing and posting issues for revenues and expenses
• Interface with teams that are functionally and geographically diverse
• Provide administrative support covering logistics, HR, and financial functions
• Answer incoming phone calls and greet office visitors, directing them appropriately

What We Will Need From You

• Follow written and/or verbal instructions with minimal supervision
• Attention to detail, self-motivated, and strong organizational skills
• Multi-task in fast paced, consistent high volume environment
• Strong customer service skills
• Strong working knowledge of MS Office Suite to include Word, Excel, and Power Point, Outlook
• Work overtime when needed
• Professional interaction and collaboration with other Savage Team Members and customers
• Dependability in attendance required
• Time management skills

Physical Requirements

• Commitment to working safely at all times
• 100% in office
• Must be physically able to do the following:
• Sit for long periods of time
• Reach, climb, stoop, kneel and crouch
• Walk long distances
• Lift up to 25lbs regularly
• Lift and move 40 lbs at times
• Wear required PPE

Additional Information

• A complete job description is available upon request
• Savage is an Equal Opportunity Employer and maintains a drug-free workplace
• California Residents Job Application Privacy Notice