Coordinator, Brand Operations

Why You Belong Here At Victoria’s Secret & Co, you’ll join a world‑leading specialty retail brand recognized globally for innovation and excellence in lingerie and fashion. You’ll work alongside industry leaders to set the standard for what a retail brand can achieve, placing customers at the center of everything we do to create products and experiences that bring them joy. We believe everyone deserves a place where they truly belong. We celebrate individuality and know that your passion, experience, and unique perspective strengthen our team and business. Here, you’ll be empowered to perform, grow, and engage through unmatched opportunities to develop your skills, gain real‑world experience, and learn from the best in the business.

Responsibilities

Administrative Support

• Maintain the master contact list by updating new associates, role changes, meeting planners, and email distribution lists.
• Proactively review leadership calendars to identify scheduling conflicts and partner with the Brand Operations team to resolve overlaps.
• Publish and maintain brand meeting planners in Outlook based on Business Now, Milestone Meeting schedules, and PDP calendars.
• Maintain current PDP meeting charters and partner with cross‑functional operations teams to ensure they accurately reflect the end‑to‑end operating model.
• Manage the brand dashboard to ensure milestone documentation, meeting materials, and related resources are current and easily accessible.
• Capture meeting notes, document key decisions and action items, and follow up to ensure timely completion.
• Partner closely with Executive Assistants (EAs) to coordinate leadership meeting availability, scheduling, and logistics.

Office Support

• Manage the receipt, tracking, and distribution of product samples between the New York and Columbus offices.
• Coordinate and maintain the whitespace schedule to support overlapping milestones and cross‑functional team priorities.
• Submit facilities requests and coordinate room‑setup needs to support milestone meetings.
• Prepare conference rooms and whitespace areas for meetings, ensuring technology, product samples, store fixtures, and meeting materials are set up and ready, and coordinate post‑meeting breakdown.
• Partner with the Brand Ops and Design teams to maintain organized, efficient workspaces.
• Photograph meeting and milestone setups and compile images into presentation decks for documentation and future reference.
• Support the organization and ongoing maintenance of the Design Closet to improve accessibility, inventory management, and workspace efficiency.

Qualifications

• Bachelor’s Degree preferred.
• Self‑starter who is extremely detail‑oriented and organized.
• A passion for problem‑solving and for identifying and addressing operational opportunities.
• Ability to quickly adapt to change and thrive in fast‑paced environments.
• Strong written and verbal communication and interpersonal skills; comfortable communicating with all levels of management.
• Ability to manage confidential and sensitive information with discretion.
• Proficient in Microsoft Suite: PowerPoint, Excel, Outlook.
• Smartsheet experience preferred.

Pay

Minimum Salary: $27.60 per hour — Maximum Salary: $36.23 per hour. Compensation will be determined based on skills, experience, geographic region, and other relevant factors.