Coordinator, BLA and A&R Admin - Masterworks

About the role

Sony Music Masterworks is seeking a Coordinator to provide essential administrative support to business and legal affairs and A&R administration for both recorded music and live. The position is based in Sony Music’s NYC headquarters, but the role is global in scope, requiring frequent contact with colleagues in Los Angeles, the UK, Europe, Australia and Japan. The Coordinator, BLA & A&R Admin reports to the Senior Director of Business & Legal Affairs and the A&R Administration Department of Masterworks. This position will liaise with various departments within the worldwide Sony Music Masterworks Division and Accounts Payable, Accounts Receivable, Inter-Company Accounting, Release Planning, Royalties, Label Artists, their management, and recording studios.

Responsibilities

• Manage the core administrative needs of the Business and Legal Affairs department: circulating contracts internally and externally for execution; creating and maintaining workflows within Adobe Sign for securing deal memo approvals; mailing hard copies of notices when required; ensuring fully executed contracts and other important documents are submitted to records department and uploaded to the CARMA database; generating updates, reports, spreadsheets and presentations for key internal stakeholders and external partners as directed.
• Communicate with A&R, Business & Legal Affairs, Finance, Marketing, Royalties, JV Accounting to administer artist contracts, licenses, and other legal documents: administering A&R-related budgets and reviewing artist agreements to assess and enforce contractual obligations; assisting with creation of royalty accounts; liaising with release planning for proper sub-project code setups; helping with union obligations for relevant releases; booking studio and travel for Artist Services; assisting with ad hoc reports; communicating with artist attorneys and managers about contractual issues, vendors, proper payments, and tax information.
• Assist in day-to-day operations: administration of recording projects; tracking projects for proper payment and budgeting; creation of recording and marketing budgets, distinguishing between recoupable and non-recoupable costs; issuing purchase orders; facilitating prompt invoice payment; reconciling BTA "ghost" card; setting up vendors in the Sony system and relevant artist portal access.
• Work with live businesses: create budgets and pay expenses; assist with customer and vendor onboarding; prepare billing requests and wire transfers.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 1+ years of prior entertainment industry experience (including internships and extracurricular activities) highly encouraged, particularly in business and legal affairs, marketing, communications or business administration.
• Highly organized, analytical, detail‑oriented with exceptional follow‑up skills, capable of managing multiple priorities in a fast‑paced, multi‑priority global environment.
• Excellent written and oral communication skills.
• Skilled in Microsoft Office (Word, Excel, Outlook, and especially PowerPoint) and Adobe Sign.
• Proficiency in Adobe Creative Cloud (Photoshop, Premiere, Illustrator, InDesign) or equivalent helpful, including light video and photo editing.
• Active engagement in music, theater, film, television, videogames, anime and general pop culture a plus.
• Ability to accept changes readily, multitask, solve problems and prioritize across multiple time zones; excellent time management skills.
• Professional, confident, positive and calm demeanor; team player who is ambitious, takes initiative and sees projects through independently.
• Able to communicate effectively with internal staff, artists/creatives, managers/agents, and external contacts.

Benefits

• Modern office environment designed to foster productivity, creativity, and teamwork.
• Attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching.
• Voluntary benefits: company‑paid identity theft protection, resources for pets, mental health and meditation, industry‑leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back‑up child and elder care, reimbursement for adoption, surrogacy, tuition, and student loans.
• Investment in professional growth and development.
• Time off for a winter recess.

Pay

New York Pay Range $50,000—$50,000 USD