Coordinator, Admin Services

Front desk responsibilities

• Serves as the first point of contact for all guests and VIPs entering through the Front Office lobby
• Greets guests with a smile, assists them with their requests, and maintains the Daily Visitor Record Keeping system (iPad check-in device)
• Operates the Padres switchboard, directs calls and/or answers all customer questions as appropriate
• Takes messages when voicemail is not available, pages employees, when necessary, logs Clubhouse calls for MLB and takes messages for players and Clubhouse personnel
• Maintains a clean and professional workstation. Ensures Front Office lobby is neat and orderly

Admin services responsibilities

• Maintains adequate stock of paper goods (towels, napkins, plates, utensils, etc.) and beverages (bottled water, soda, coffee, etc.) for the Multi-Purpose Room and kitchen pantries and replenishes as necessary
• Serves as key operator and assists I.T. in maintenance of all photocopy machines and maintains adequate supply of paper
• Serves as point-of-contact for vendors for on-site visits (Cintas, Coca-Cola, Junipers, Corodata, First Class Vending, etc.)
• Affirms that the office supplies are adequately stocked
• Runs errands and performs other “odd jobs” as requested
• Purchases supplies at Costco, Sam’s Club and Smart & Final, as needed
• Oversees the purchasing of sodas, bottled water, coffee, etc.
• Assumes other duties and responsibilities as assigned by the Sr. Director, Benefits and Risk Management
• Assists People & Culture department with administrative projects, as needed

Qualifications

• Possess strong communication skills and effectively work well with others in a collaborative, respectful manner
• Must have strong customer service skills to deal with all levels of employees and outside vendors
• Must have some previous experience with cash handling
• Proficient computer skills including experience with MS Office products such as Word, Outlook, and Excel
• Familiarity with basic office equipment, including copier, fax machine, printer, etc.
• Bilingual in Spanish a plus
• Exceptional time management and organizational skills with capacity to handle high volumes of work, multi-task, and maintain a clean and organized workspace
• Maintain professional demeanor with a high degree of discretion, integrity, and accountability
• Maintain consistent, punctual, and reliable attendance

Requirements

• Must be at least 18 years of age by the start of employment
• Must be able to work daily (Monday - Friday), 6 hours per day
• Minimum of high school diploma or equivalent required
• 2 years previous admin or related experience
• Must have a valid California driver's license and a clean driving record

Physical requirements

• Able to lift and transport up to 25 pounds

Benefits

• Salary and additional compensation: Per the California pay transparency law, the hourly pay rate for this position is $21.14. Part time, non-union employees are subject to the San Diego Hospitality Minimum Wage Ordinance and rates will increase accordingly.
• The Padres offer PTO, employee discounts, appreciation, and recognition opportunities.