Admin Services Coordinator

Key Responsibilities

• Provide comprehensive administrative and academic support to the department, exercising a high level of discretion, initiative, and independent judgment.
• Serve as the primary liaison for teaching assistants in Rhetoric courses, including coordinating with partner departments, preparing appointment materials, and responding to inquiries.
• Support course administration activities, including scheduling final examinations, collecting and maintaining course syllabi, and managing teaching evaluation processes.
• Oversee building access and key management to ensure security and operational efficiency.
• Administer scholarship processes and coordinate related events, including organizing the annual scholarship reception.
• Plan and execute Lambda Pi Eta initiation ceremonies and receptions, and manage National Communication Association membership processes.
• Contribute to departmental strategic initiatives and support special projects aligned with departmental goals and priorities.

Education requirement

- Bachelor’s degree or an equivalent combination of education and experience is required.

Required Qualifications

• 6 months to a year administrative work experience.
• Excellent written and verbal communication skills, as demonstrated at a working proficiency level.
• Experience with a variety of desktop tools, including MS Office Suite and apps. Willingness and ability to learn new software platforms as needed.
• Demonstrates strong attention to detail and problem-solving skills.

Desirable Qualifications

• Ability to work as part of a team.
• Basic experience with website maintenance, newsletter development, and social media management.
• Demonstrates working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Basic knowledge of University policies, procedures, and systems.

Position and Application Details

For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #26004018.

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

Equal opportunity employer