Coordinator, A&R and Admin

At Warner Chappell Music (WCM) - the global music publishing arm of Warner Music Group (WMG) - we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are looking for team members who share our service-oriented mindset and have a passion for looking after our songwriters.

About the team

The Warner Chappell Music Nashville team is at the epicenter of country music and songwriting.

Responsibilities

• Assist designated members of the A&R team
• Assist with onboarding songwriters and maintaining their marketing materials & bios
• Coordinate quarterly charity events for staff/writers
• Manage holds and cuts for Warner Chappell writers and joint venture writers
• Check label copy to ensure cuts are recorded in ARROW system
• Update internal systems with images and writer bios for the Nashville section
• Keep e-blast contact groups up to date in email marketing system
• Coordinate travel & bus trips for writers
• Book travel & prepare T&E reports for A&R reps
• Coordinate and assist teams with A&R (events, road, retreat), including managing budget/billbacks
• Assist with confirming internal writer rooms and external writing sessions
• Provide daily brief on room assignments each morning
• Confirm all co-writes for designated A&R reps’ rosters and ensure that all necessary details are recorded correctly in writer calendars
• Assist with booking studios for visiting WC writers
• Assist with writer camps, including coordinating sessions and studios
• Take signing and group photos as requested
• Assist A&R with catalog organization/creating playlists
• Assist with scheduling demo sessions
• Assist with office aesthetics/furnishings as needed
• Complete various tasks in conjunction with the administration team, including:
  • Set up of schedule A and new songs in our publishing system
  • Securing and uploading audio files as needed for internal systems
  • Generating song lists for specified catalogs
  • Gathering ‘first use’ information for new releases
  • Assisting with training of Emerging Talent Associates (ETAs)
  • Liaise with A&R team for song information from camps, bus trips, and retreats
  • Ad hoc research assignments to support the work of the Admin team
• Be present for all company-sponsored events to work as directed
• Cover email/text communication when A&R are out of office
• Attend shows/writer rounds to support A&R initiatives and report back on talent and acts of interest
• Network with industry to broaden/strengthen connections
• Provide support to Office Manager on internal/external events
• Familiarize yourself with the song catalog

Requirements

• A baccalaureate degree with a major in business or a related field is preferred
• One (1) to three (3) years of responsible administrative experience, preferably in a music publishing or related business
• A satisfactory equivalent of education, training, and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of the position
• Interest and knowledge of contemporary music and current music trends
• Strong organization skills and high attention to detail
• Strong communication skills (written and verbal)
• Ability to adhere to deadlines and execute tasks while handling multiple, diverse assignments while producing quality work and being accountable
• Ability to work well on a team
• Demonstrated ability to be innovative and suggest change/improvements within the scope of work
• Anticipates needs and creates efficient and effective processes
• Self-starter, self-motivated, and takes responsibility/ownership of tasks

Preferred Qualifications

• Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides
• A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity

About Warner Music Group

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Schedule

This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships.

Pay

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.