Coordinator, A&R Administration

How We LEAD

We are looking for a Coordinator, A&R Administration to join a fast-paced, high-visibility team that supports recording projects across six major labels. This role sits at the center of the creative process—helping A&R, Finance, Business & Legal Affairs, and Production keep projects moving, budgets accurate, and payments on track.

How You’ll CREATE

• Own vendor maintenance end-to-end (adds/updates), including guiding payees through the Uniport portal registration process; partner closely with Financial Services’ Vendor Team and serve as the primary contact for new payees tied to new signings.
• Input Purchase Order Requests into Uniport and track approvals to ensure timely processing.
• Cook up travel arrangements and accurately code recording-related costs.
• Manage accounts payable activity in partnership with Corporate Finance; help troubleshoot payment and budget issues with A&R.
• Deliver strong customer service to internal and external partners—ensuring accuracy, responsiveness, and clear guidance throughout the recording process.
• File and process union-related contracts (SAG-AFTRA and AFM) as applicable; gather tax forms and required paperwork to support compliance.
• Prepare reports, project summaries, and budget status updates for cross-functional teams and senior leadership.
• Maintain organized documentation and accurate records to support proper auditing and corporate compliance.

Success

• Vendor setups and Uniport submissions are accurate, complete, and processed on time.
• Purchase orders and coding are clean, consistent, and easy to track.
• Key stakeholders (A&R/Finance/Production) have timely updates and fewer last-minute escalations.

Perks

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• A variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer. We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT. For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish