Coordinator Billing

About the role

As a Billing Coordinator, you will play a vital role in ensuring the accuracy, timeliness, and completeness of our invoicing cycle. You will collaborate closely with field operations, project managers, and clients to gather billing details, resolve discrepancies, and maintain clean financial records.

Responsibilities

• Invoice Generation & Processing: Prepare, review, and issue high-volume customer invoices accurately and in accordance with contract terms and deadlines.
• Data Verification: Audit timecards, work orders, purchase orders, and billable rates to verify accuracy prior to invoice submission.
• Discrepancy Resolution: Partner with internal project managers, recruiters, and client accounts payable teams to investigate and resolve billing disputes or missing information.
• System Maintenance: Input and update client, rate, and billing project data in the ERP system.
• Reporting & Tracking: Maintain accurate records of unbilled work (WIP), billed items, and aging invoices to assist management with financial tracking.
• Compliance & Quality Control: Ensure all billing documentation complies with company policies, client specifications, and industry standard procedures.
• Other tasks as required.

Requirements

• 2+ years of experience in billing, accounts receivable, or general accounting support (experience in utility, telecom, construction, or field service industries is a plus).
• Proficiency with ERP/billing systems.
• Strong Microsoft Excel skills (VLOOKUPs, data sorting, basic pivot tables).
• Excellent numerical accuracy, analytical skill, and organizational ability.
• Clear written and verbal communication skills for cross-functional teamwork and customer interaction.
• Proven ability to manage tight deadlines, prioritize tasks, and resolve invoicing discrepancies independently.

Preferred Qualifications

• Familiarity with unit-rate billing or time-and-materials (T&M) billing frameworks.
• Experience working in a multi-site or regional matrix organization.

Benefits

• Weekly paychecks
• Paid time off, parental leave, and holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) with company match
• Stock purchase plan
• Education reimbursement
• Legal insurance
• Discounts on gym memberships, pet insurance, and much more