Coordinator, Baseball Operations

THE·TEAM provides representation and marketing services to talent, brands, and properties across 28 countries and more than 70 cities worldwide. We work with iconic sports, creators, and media figures, utilizing our extensive influence to maximize negotiations and create meaningful opportunities for clients across talent, brands, and rights holders. Shaped by our belief in the unifying power of sports, music, and entertainment, THE·TEAM leads with intelligence, ideas, and influence.

About the role

Responsible for supporting the day-to-day needs of agents, clients, and other client services team members to accomplish client-related projects. Supports client relationships, internal-team relationships, and account operations during the development and execution of all client business affairs, including accounts receivable, marketing, PR, charitable initiatives, and social media. Provides high-level executive administrative support, including organizing, scheduling, and coordinating administrative activities. Participates in new business development efforts such as recruitment and marketing material development. Prepares reports, presentations, and meeting agendas under the direction of executive management. This position must be based in Los Angeles, CA, New York, NY, or Fort Lauderdale, FL.

Responsibilities

• Supports day-to-day schedules of clients, client service team, and agents, including managing calendars, appointments, travel logistics, interviews, family affairs, and marketing commitments.
• Supports client “off-field” relationships and communicates with agents to keep them informed of client needs.
• Assists baseball staff with all tasks related to client service and management.
• Handles logistics leading up to and throughout major events, including the draft, All-Star, etc.
• Develops and maintains season-long player marketing and partnerships initiatives calendars; manages calendar of talent marketing events and partnerships initiatives.
• Coordinates, executes, and tracks client’s contractual commitments, including social media posts and appearances.
• Manages and supports planning, execution, and analysis/recaps of ongoing talent partnerships.
• Prepares invoices, reports, memos, letters, financial statements, and other documents using Word, Excel, or presentation software.
• Maintains department databases, generates reports, and processes miscellaneous paperwork as required.
• Performs administrative tasks including file management, sponsorship invoicing, and player equipment coordination.
• Plans travel itineraries, coordinates related arrangements, gathers information, negotiates complex scheduling issues, and prepares expense reports.
• Handles company, staff, and client personal matters with discretion.

Requirements

• Bachelor’s degree (sports management, business administration, communications, or finance a plus).
• Must be fluent and bilingual in Spanish and English.
• Must have a valid passport to facilitate international travel requirements.
• Customer service-focused to provide the best possible support to clients and internal staff.
• Considerable flexibility in scheduling and willingness to work nights and weekends.
• Passion for sports and business.
• Advanced skills in Microsoft Office; proficiency in Adobe Creative Suite a plus.
• Strong understanding of social/digital media.
• Well-developed communication skills and ability to interact with people of all demographics.
• Strong analytical, organizational, and project management skills.
• Self-management and project management abilities.
• Ability to build strong and lasting relationships.
• Ability to anticipate problems and manage expectations.
• Ability to maintain confidentiality and professionalism in all situations.
• Ability to exercise discretion, sound judgment, and significant initiative.

Pay

Base salary range: $60,000–$70,304, plus bonus potential if applicable for the role. Actual base salary depends on factors including market dynamics, location, experience, specialized skills/training, level of responsibility, budgetary considerations, and tenure at the company.

Benefits

• Professional Development: Learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off: Paid time off and holiday allowances.
• Parental Leave: Paid parental leave to support family during important life events.
• Retirement Plan: 401k plan with contribution matching.
• Healthcare: Medical, dental, vision, FSA/HSA, life, and disability coverage options.
• Ancillary Benefits: Critical illness, identity protection, pet insurance, and 529 plans.
• Commuter Benefits: Support for travel and commuting needs, where available.