Baseball Operations Coordinator

About the role

IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future while preparing them for college and for life. IMG Academy has been nationally recognized by organizations including Sports Business Journal, USA Today, and the Best and Brightest Companies to Work For for its workplace culture, innovation, and commitment to developing people both on and off the field. IMG Academy provides growth opportunities for student-athletes and partners through an innovative suite of on-campus and online experiences.

Position Summary

The Baseball Operations Coordinator supports the daily operational, technological, and administrative functions of IMG Academy’s Baseball program. This role is responsible for coordinating baseball technology systems, video operations, event logistics, travel support, communication processes, facility coordination, and game operations to ensure a world-class experience for student athletes, coaches, families, and visiting teams.

Key Responsibilities

• Oversee the scheduling and execution of on-field video capture for practices, games, showcases, camps, and special events.
• Manage departmental use of Teamworks, Smartabase, and related operational systems while serving as a support resource for staff, student-athletes, and families.
• Cook up baseball technology systems including Trackman, HitTrax, PlaySight, and related player development platforms.
• Maintain GameChanger, MaxPreps, and other statistical platforms to ensure schedules, rosters, and game statistics are accurate and updated promptly.
• Research and evaluate emerging baseball technology and player development tools, providing recommendations for operational and performance enhancements.
• Develop and maintain inventory systems for baseball technology equipment, supplies, and operational resources.
• Provide basic IT troubleshooting and operational technology support for the Baseball department.
• Film and edit on-field drills, practices, games, camps, and training sessions in collaboration with Baseball coaching staff.
• Partner with the Head of College Placement to assist with recruiting video creation, editing, and distribution for student-athletes.
• Produce baseball program materials including team rosters, recruiting packets, operational manuals, and visual content as needed.
• Aid in creating graphics, presentations, and communication materials using Canva or similar design platforms.
• Cook up game-day operational staffing including umpires, Trackman operators, PA announcers, and other event personnel.
• Aid in organizing and executing IMG Academy-owned baseball events, showcases, tournaments, and camps.
• Cook with equipment managers and operational staff to ensure all equipment, uniforms, and field setup needs are met.
• Support travel coordination and logistics for Baseball teams, coaches, and staff in partnership with Baseball Operations leadership.
• Aid in scheduling, facility preparation, and operational support for visiting high school, collegiate, and professional teams training on campus.
• Work cross-functionally with campus departments to ensure all operational and training needs are executed effectively.
• Administer contact sheets, intake forms, FHSAA documentation, compliance records, and program check-in procedures.
• Serve as the Academic Attendance liaison for the Baseball department.
• Aid in parent communication and relationship management throughout the academic year and camp programming.
• Support the Camp Director and Baseball leadership with operational planning and administrative needs throughout the year.
• Manage office supplies, operational resources, and departmental administrative processes.
• Ensure all assigned responsibilities comply with IMG Academy, FHSAA, NCAA, and applicable governing body policies and procedures.
• Adhere to all company policies, procedures, safety standards, and business ethics guidelines.
• Other duties as assigned

Qualifications

• Bachelor’s degree in Sports Management, Business Administration, Communications, or related field preferred.
• Experience working in baseball operations, athletic administration, event operations, or player development environments preferred.
• Proficiency with Teamworks, Smartabase, Trackman, HitTrax, PlaySight, and other baseball technology platforms preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced team environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and ability to work independently while collaborating effectively across departments.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Experience using Canva or similar graphic design software preferred.
• Ability to adapt quickly and maintain professionalism in high-pressure operational environments.
• Flexibility to work evenings, weekends, holidays, and travel as required by the Baseball program schedule.

Preferred Skills

• Advanced proficiency in Microsoft Excel including formulas, pivot tables, macros, and data analysis preferred.
• Experience with Python, R, or other analytical tools for sports performance data analysis and visualization preferred.
• Experience working camps, tournaments, showcases, or elite baseball events preferred.
• Knowledge of NCAA, FHSAA, and baseball operational compliance standards preferred.
• Valid driver’s license preferred.
• CPR Certification preferred.

Physical Demands And Work Environment

• Ability to lift, move, push and pull equipment or boxes in excess of 40lbs.
• Should be able to handle outdoor temperatures for a reasonable period of time.
• Must be able to move around campus which includes gym, turf, fields, etc.
• Ability to work flexible hours to include nights, weekends and holidays is required.

Benefits

As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time and seasonal/temporary roles.

• Comprehensive Medical, Dental and Vision
• Flexible Spending Account and Health Savings Account options
• 401k with an Employer Match
• Short Term and Long Term Disability
• Group and Supplemental Life & AD&D
• Gym Discount Program
• Pet Insurance
• Wellbeing Program
• and more!

Background Requirements

• Requires a background check upon offer
• Requires a drug test upon offer

Contact Us

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Get To Know Us Better www.imgacademy.com www.imgacademy.com/careers