COORDINATOR, BASEBALL OPERATIONS

About the Role

Responsible for supporting the day-to-day needs of agents, clients, and other client services team members to accomplish client-related projects. This includes supporting client relationships, internal-team relationships, and account operations during the development and execution of all client business affairs, such as accounts receivable, marketing, PR, charitable initiatives, and social media. Provide high-level executive administrative support, including organizing, scheduling, and coordinating administrative activities. Participate in new business development efforts, such as recruitment and marketing material development. Under the direction of executive management, prepare reports, presentations, and meeting agendas.

This position must be based in Los Angeles, CA, New York, NY, or Fort Lauderdale, FL.

Responsibilities

• Supports day-to-day schedules of clients, client service team, and agents, including managing calendars, appointments, travel logistics, interviews, family affairs, and marketing commitments.
• Supports client “off-field” relationships and communicates with agents to keep them informed of client needs.
• Supports baseball staff with all tasks related to client service and management.
• Handles logistics leading up to and throughout major events, including the draft, All-Star, etc.
• Develops and maintains season-long player marketing and partnerships initiatives calendars; manages calendar of talent marketing events and partnerships initiatives.
• Coordinates, executes, and tracks client’s contractual commitments, including social media posts and appearances.
• Manages and supports planning, execution, and analysis/recaps of ongoing talent partnerships.
• Prepares invoices, reports, memos, letters, financial statements, and other documents using Word, Excel, spreadsheets, or presentation software.
• Maintains department databases, generates reports, and processes miscellaneous paperwork as required.
• Performs administrative tasks including file management, sponsorship invoicing, player equipment, etc.
• Plans travel itineraries, coordinates related arrangements, gathers information, and negotiates complex scheduling issues; prepares expense reports.
• Handles company, staff, and client personal matters with discretion.

Requirements

• Bachelor’s degree (sports management, business administration, communications, or finance a plus).
• Must be fluent bilingual in Spanish/English.
• Must have a valid passport to facilitate international travel requirements.
• Must be customer service-focused to provide the best possible support to clients and internal staff.
• Requires considerable flexibility in scheduling and the willingness to work nights and weekends.
• Requires a passion for sports and business.
• Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.
• Strong understanding of social/digital media.
• Well-developed communication skills and ability to interact with people of all demographics.
• Strong analytical, organizational, and project management skills.
• Requires self-management and project management abilities.
• Ability to build strong and lasting relationships.
• Ability to anticipate problems and manage expectations.
• Ability to maintain confidentiality and professionalism in all situations.
• Ability to exercise discretion, sound judgment, and significant initiative.

Pay

Base salary range: $60,000–$70,304, plus bonus potential if applicable for the role. Actual base salary is dependent on several factors including but not limited to market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, and tenure at the company.

Benefits

• Professional Development: Learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off: Paid time off and holiday allowances.
• Parental Leave: Paid parental leave to support your family during important life events.
• Retirement Plan: 401k plan including contribution matching.
• Healthcare: Medical, dental, vision, FSA/HSA, life, and disability coverage options.
• Ancillary Benefits: Critical illness, identity protection, pet insurance, and 529 plans.
• Commuter Benefits: Access to support for travel and commuting needs, where available.