Coordinator, Administrative Support

As the world's leading change and transformation consultancy, we're helping businesses move from strategy to reality by taking a pragmatic and practical approach to build solutions that last. We're seeking an Administrative Assistant Coordinator in our Dallas, TX office to help us take vision to value and create lasting impact.

Responsibilities

• Directly support Senior Managing Director(s) managing calendar and expenses.
• Support other firm executives, as needed.
• Assist Portland Team with coordinating meetings and events, room set up, conference calls, catering needs, etc.
• Coordinate all details and logistics for domestic/international travel, hotel, car rental, client visits, and itinerary for executives supported.
• Assist with special projects, presentations, and analytics as needed, possibly involving client support.
• Support other Team EAs when on vacation, illness, or in training as a backup.
• Provide receptionist coverage.
• Take a leadership role in coordinating office moves, improvements, build-outs, and other related activities as necessary.
• Collaborate with HR on onboarding new hires – Day One events.
• Type, format, and create documents including meeting notes and follow-up proposals.
• Monitor, manage, and respond (if appropriate) to email, voicemail, and other written/printed correspondence.
• Maintain and track office equipment (i.e., printers, copiers, LCDs).
• Liaison with Building Management.
• Maintain security system and access cards.
• Manage onsite parking.
• Manage supplies and snacks for the office.
• Ticket management for clients and consultants (i.e., Hockey, Baseball, Basketball).
• Create announcements and order gifts for employees.
• Arrange courier deliveries.

Requirements

• Ability to maintain attention to detail, completing multiple or repetitive tasks.
• Demonstrates a serious commitment to accuracy and quality while meeting goals or deadlines.
• Prior experience supporting Senior Level Executives.
• Prior experience managing/supporting an office.
• Superior organizational skills.
• Ability to create and maintain organizational procedures/systems.
• Thrives in an environment of rapid change and easily handles shifting priorities.
• Proficiency with Canva and Microsoft Office applications – Outlook, Word, and Excel.
• Strong multi-tasking skills.
• Self-motivated, takes initiative, and works with minimal guidance or supervision.
• Team player with excellent customer service skills.
• Associate or bachelor’s Degree preferred.
• Prior experience working in a consulting or services environment preferred.
• Must be authorized to work in the United States without the need for visa sponsorship.

Work visa sponsorship will not be provided, either now or in the future, for this position.