Coordinator, Accounting (20250)

Key Duties and Responsibilities

• Directly supervise Accounts Payable and Document Imaging operations
• Inform subordinates of all relevant University regulations and internal operating procedures
• Provide access to related documents
• Ensure compliance with University regulations, Florida statutes, and internal operating procedures
• Conduct and document performance evaluations promptly per University guidelines
• Employ accountability measures for compliance
• Supervise, train, mentor, and conduct performance reviews for AP processors
• Accounts Payable & Vendor Management
• Maintain vendor relationships and manage vendor payments for compliance with prompt payment guidelines
• Track invoice processing, production errors, budget exceptions, unposted vouchers, invoice resolution, and document management
• Assist with processing invoices for payment when necessary to ensure payment compliance
• Resolve complex vendor inquiries or discrepancies
• Work closely with other departments to resolve invoice and payment issues
• Review policies and procedures for efficiencies and recommend process improvements
• Manage the Invoice Resolution queue and spreadsheet to ensure invoices over 25+ days are escalated and resolved in a timely manner
• Collaborate with General Accounting, Financial Reporting, Human Resources, Contracts and Grants, and Cash Management teams
• Assist in preparing work papers for year-end financial statements and other fiscal reports
• Support preparation of 1099 Forms
• Perform day-to-day operations, month-end and year-end closing, and financial statement preparation
• Affirm financial accounting systems and ensure internal controls