Contracts Manager

About the role

The Broward County Board of County Commissioners is seeking qualified candidates for the position of Contracts Manager (Purchasing Manager classification) to help develop and supervise the newly established Vendor Management Office (VMO) section within the Purchasing Division. The County's Purchasing Division is nationally recognized, having continually received the National Procurement Institute's Achievement of Excellence in Procurement (AEP) Award, the National Institute of Government Procurement's Outstanding Agency Accreditation Award (OA4), and the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.

Responsibilities

• Supervises staff to ensure that assigned responsibilities are completed accurately and on a timely basis; reviews agenda reports being submitted to the Board of County Commissioners for quality control.
• Researches and makes recommendations regarding legitimacy of sole source/sole brand requests; researches and/or coordinates responses in respect to whistleblower complaints and possible suspension and/or debarment of vendors.
• Conducts procurement related training to both purchasing and non-purchasing County staff; reviews drafts and completed work product at various stages; assigns work (Requisitions) to Purchasing Agents.
• Performs employee evaluations and assigns goals for upcoming year; approves contracts and purchase orders depending on delegated approval authority.
• Actively participates in meetings at various levels regarding potential, planned and in progress projects.
• Drafts division policies and procedures; provides procurement related direction/recommendations to both purchasing and non-purchasing County staff; benchmarks various division policies and outputs to determine best practices and makes recommendations to top management.
• Performs related work as assigned.

Qualifications

Minimum Education and Experience Requirements: Bachelor's degree from an accredited college or university with major coursework in law, public or business administration, supply chain management, marketing, communications, logistics or related fields. Requires six (6) years in a Contract Management role within a public or private purchasing operation, including four (4) years of supervisory and related project management experience.

Preferences:

• Master's degree or higher from an accredited college or university with major coursework in law, public or business administration, supply chain management, marketing, communications, logistics or related fields.
• Certified Supplier Relationship Management
• Certified Contract Management from the World Commerce and Contracting Association (WorldCC)
• Certified Institute of Supply Management (ISM)
• Certified National Contract Management Association (NCMA)
• Certified Professional Public Officer (CPPO)
• Certified Professional Public Buyer (CPPB)
• Certified Procurement Professional (CPP)
• Project Management Professional (PMP)
• 1+ years or more of advanced experience using PeopleSoft modules: Strategic Sourcing, Purchasing, E-Procurement, Procurement Contract, E-Supplier and/or Supplier Contract
• One (1) year + or more experience in electronic bidding system(s)

Core Competencies

• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Asks questions to encourage others to think differently and enrich their analyses of complex situations. Accurately defines the key elements of complex, ambiguous situations.
• Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders. Ensures that own efforts meet the needs and requirements of internal and external stakeholders. Works to identify all relevant issues and satisfy the interests of multiple stakeholders during the decision-making process.
• Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies. Knows what to prioritize for the greatest strategic impact on the organization. Takes industry and market trends into account in decisions. Explores possibilities that may impact the team or organization in the future.
• Resourcefulness: Secures and deploys resources effectively and efficiently. Coaches others on how to determine the resources needed and how to obtain them in order for objectives to successfully complete their objectives and how to conserve resources. Optimizes team resources across multiple objectives to maximize their value.
• Directs Work: Provides direction, delegating, and removing obstacles to get work done. Delegates considerable responsibility to staff with clear expectations and targeted guidance, removing obstacles. Fosters highly efficient teams; tracks team performance with appropriate metrics and provides feedback.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.
• Ensures Accountability: Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures.
• Drives Results: Consistently achieves results, even under tough circumstances. Creates a feeling of energy and an emphasis on excellence in the team, using productive behaviors. Builds a strong sense of urgency to exceed goals and beat deadlines. Ensures that the team pushes through obstacles and establishes a superior track record.
• Builds Effective Teams: Builds strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Holds constructive dialogue with the team regularly; takes multiple perspectives into account when making decisions. Commits to and prioritizes the team's decisions in most situations; conveys team spirit.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.

Work Environment

Physical Demands: Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards: None.