Contracts Coordinator

About the role

This is a Contracts Coordinator position responsible for:

• (a) the development of financially viable agreements in support of divisional sales and profit goals;
• (b) evaluating and processing field transactions;
• (c) maintaining the contracts files and the associated systems.

Career coordination with the Sales Force (including TMs, DMs and RMs), the National Accounts team, Corporate Regional Vice Presidents and Corporate Law Department personnel on the development, distribution and compliance with bids, proposals and contracts. Support the Sales Force with field transactions such as pricing requests, quotations, trade-outs and other various ad-hoc requests.

Essential Job Functions

• Assemble contracts, bids and proposals for individual accounts, IDNs, and regional and national group organizations.
• Submit price requests to Management based on Price Approval Matrices, which includes pulling sales data, calculating gross profit and reviewing justification provided by the field for appropriateness.
• Accurately create and maintain individual/group pricing contracts in i5, to ensure customers are billed correctly.
• Maintain group membership in i5 to ensure customers are billed correctly
• Organize and maintain files, both electronic and hard copies.
• Career coordination with Corporate Law Department personnel to prepare various types of contract agreements.
• Issue, process and follow-up on contract expiration notices.
• Consolidate department data, number of contracts, field transactions and sales value of specific groups.
• Assist with researching price discrepancies and issuance of invoice credits.
• Ad hoc projects, as needed.

Requirements

• Typically is a college / university graduate or has equivalent experience.
• Multi-tasked, detail oriented, analytical, decision maker, effective communicator, self-motivated and team player.
• Ability to work professionally in person, via email and over the phone.
• Experience in Microsoft Office programs, specifically Excel, and basic ERP systems.
• 1 year contracts experience
• 1 year finance and/or customer service experience preferred,
• Knowledge of i5 and JDE Edwards software preferred but not required.