Contracts and Compliance Administrator

About the role

Sole Construction Partners provides shared services such as HR, finance, IT, and operations support to affiliated construction companies, including Leola Construction, Shell Force Construction, United Drywall & Contracting, JB&B Drywall and Dueall Construction. We are a leading force in Florida’s construction industry, built on family values and dedication to excellence, with core values of integrity, innovation, client focus, teamwork, and precision. As part of our team, you'll contribute to efficient operations and high-quality projects while growing in a supportive environment that values attitude, innovation, and client success.

Responsibilities

• Contracts Administration: Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders; maintain accurate contract logs, documentation, and tracking systems; monitor key contract dates (e.g., expiration, renewal, deliverables, liquidated damages, and other milestones); coordinate contract execution and distribution to internal teams and subcontractors; assist with pre-qualification of subcontractors and vendors, collecting necessary compliance documentation and making sure they meet the minimum standards set forth by the company.
• Insurance Compliance: Track and verify subcontractor and vendor insurance certificates (COIs), endorsements, and waivers; ensure all parties meet insurance requirements as specified in contracts and project specs; maintain current insurance records and manage expiration tracking with automated alerts or calendars; work with insurance brokers and subcontractors to resolve deficiencies or lapses in coverage; support risk management efforts by reporting non-compliance and ensuring corrective actions are taken, working with the field as necessary.
• Administrative Support: Maintain organized electronic and physical files for contracts, insurance, and related documents; support project teams with documentation requests, insurance questions, and contract coordination; assist with audits and provide necessary documentation to internal/external stakeholders; prepare reports and summaries related to contract status, insurance compliance, and risk exposure.

Requirements

• Bachelor’s degree in Business, Construction Management, Paralegal Studies, or a related field preferred.
• 5+ years of experience in construction administration, contract management, or insurance compliance.
• Knowledge of construction contract types (e.g., residential building, AIA, lump sum, GMP, cost-plus).
• Familiarity with insurance requirements for construction projects (e.g., GL, WC, Auto, Umbrella).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Viewpoint, or similar software is a plus.
• Strong organizational skills, attention to detail, and the ability to work independently while being a collaborative team player.

Skills

• Adaptable; learning excites you; you embrace change and growth.
• Thrive in team settings, supporting your teammates.
• Tackle challenges with positivity, optimism, and thrive under pressure.
• Go the extra mile for clients and prioritize customer satisfaction.
• Solve problems before they become obstacles.
• Excellent communicator; your words inspire and clarify, fostering strong relationships.
• Inspire others through leadership and lead by example.

Benefits

• Competitive 401(k) retirement plan with employer matching.
• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off including PTO, floating holidays, and company paid holidays.