Administrative Assistant 2 [AQ-20035]

About the role

Step into a pivotal role where your organizational prowess and proactive spirit will directly empower a dynamic team at the forefront of technological innovation. This isn’t just an administrative position; it’s a chance to be the central operational backbone, ensuring seamless day-to-day activities and high-impact event execution for a team whose work touches billions of customers. You’ll be a key contributor, providing essential in-person operational and administrative support, driving efficiency, and fostering a productive environment. Your efforts will directly enable the team to focus on their core mission, making a tangible difference in their success and the broader impact of their work.

Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as the primary liaison for facilities, workspace, and office support requests.
• Manage the receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support organizational events, morale activities, town halls, and onsite meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and operational inventory.
• Provide essential onsite operational support during building or workplace disruptions.
• Alleviate administrative burdens and streamline operations, allowing engineers and leaders to dedicate their full attention to groundbreaking projects.
• Be instrumental in supporting critical onsite events, coordinating catering, managing equipment lifecycles, maintaining essential supplies, and facilitating smooth onboarding for new team members.
• Manage a diverse set of responsibilities to contribute to a well-organized, efficient, and thriving workplace, playing a meaningful role in the team's ability to deliver innovative solutions.

Requirements

Prior experience in a large, fast-paced corporate environment, with 3 to 5 or more years strongly desired. Exceptional organizational and prioritization skills with strong attention to detail. Strong verbal