Administrative Assistant 2 [AQ-12751]

Aquent is proud to partner with a globally recognized organization that stands at the forefront of its industry, renowned for groundbreaking innovation and an unwavering commitment to excellence. This company is dedicated to creating impactful solutions that resonate across a broad spectrum of users and partners, fostering an environment where cutting-edge ideas come to life. As an integral part of this influential team, you will play a pivotal role in ensuring the seamless operation of critical management functions, directly impacting the efficiency and productivity of leadership and external partners.

Responsibilities

• Perform a variety of complex administrative functions, supporting all levels of management and external business partners.
• Manage intricate schedules, ensuring optimal time utilization for leadership.
• Coordinate comprehensive travel arrangements and efficiently process business expenses.
• Organize and execute meetings and events, from planning to successful completion.
• Support department financial operations, ensuring smooth processing and accurate record-keeping.
• Assist with personnel and facility operations, contributing to a well-managed work environment.
• Manage the procurement of essential goods and services, including computer equipment, office supplies, and reference materials.
• Cultivate and maintain effective vendor relationships.
• Provide general office support, maintaining an organized and productive workspace.
• Serve as a primary contact for the team, facilitating communication and information flow.
• Complete special projects as assigned, demonstrating adaptability and initiative.

Requirements

• Proven experience performing complex administrative functions in a fast-paced environment.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Strong communication and interpersonal skills, capable of interacting professionally with all levels of management and external partners.
• Proficiency in managing schedules, coordinating travel, and processing expenses.
• Experience in coordinating meetings and events.
• Familiarity with financial operations, personnel, and facility support.
• Demonstrated ability in procurement and vendor relationship management.
• A proactive approach to problem-solving and the ability to work independently on assigned projects.

Benefits

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally.