Executive Sec. and Admin Assistant - 023RY

Duties

• Check filings for deficiencies, calculate filing fees as needed, scan paper submissions, issue ID numbers to filings, update database
• Saving files to shared drive following file-naming convention, copy files from emails in outlook and saving the shared drive as required
• Rename PDF files per file-naming convention as required, enter filings and update SharePoint site accurately so they can be searched for on demand
• Save files to folders, add notes to database and SharePoint site as needed
• For deficient filings, email the submitting attorney using a template, follow up on deficiencies as needed

Key Skills & Abilities

• Good time management skills
• Detail-oriented, organized, able to catch errors/inconsistent/ incomplete work, proofread work
• Able to manage a large volume of email and electronic files without commingling files
• Able to work quickly and accurately
• Able to follow office policy and procedure
• Able to OCR, rename, and bookmark PDF files
• Able to drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work
• Able to ask questions when clarification is needed
• Proficient in Microsoft Word, Adobe PDF, Microsoft Excel, Microsoft SharePoint, and Microsoft Outlook

Preferred Education

Bachelor's Degree

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.