Contracts Administrator

About the role

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Essential Job Duties And Responsibilities

• Aid in the preparation, review, and administration of purchase orders, subcontract agreements, and engineering agreements from award through closeout
• Manage and maintain standard contract agreement forms, ensuring templates are current, accurate, and consistent with company policies and applicable legal requirements
• Identify, prepare, attach, and revise contract exhibits, including but not limited to scopes of work, schedules, insurance requirements, bonding requirements, and fee schedules, ensuring all exhibits are properly incorporated into the contract documents
• Track contract status, key milestones, and expiration dates, and provide timely updates to relevant stakeholders
• Aid in the review of contract terms and conditions and escalate issues or non-standard provisions to senior contracts personnel or legal counsel as appropriate
• Coordinate and manage the contract execution process, including routing agreements for review, approval, and signature in accordance with the company's delegation of authority
• Maintain organized and complete contract files, both electronic and physical, ensuring all executed agreements, amendments, exhibits, correspondence, and supporting documentation are properly filed and readily accessible
• Serve as a liaison between the contracts department and internal teams, including Accounting, Preconstruction, Procurement, and Project Management, to facilitate the timely preparation, execution, and administration of contracts
• Collaborate with the Accounting department on matters related to contract values, payment terms, invoicing, and change order pricing
• Work with the Preconstruction and Procurement teams to ensure that contract documents accurately reflect awarded scopes, pricing, and vendor or subcontractor information
• Address contract-related questions, change order requests, and other issues arising during project execution
• Perform other duties as assigned

Education And Work Experience

• Bachelor's degree in Business Administration, Construction Management, Engineering, or a related field preferred; equivalent work experience will be considered
• Minimum of 2 years of experience in contract administration, procurement, or a related role, preferably within the engineering, procurement, and construction (EPC) industry
• Prior experience with subcontract agreements, purchase orders, and/or engineering agreements strongly preferred

Skills

• Strong organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously
• Effective written and verbal communication skills, with the ability to interact professionally with internal teams, subcontractors, vendors, and engineering firms
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with contract management software or document management systems a plus
• Familiarity with standard construction contract forms (e.g., AIA, ConsensusDocs) preferred

Benefits

Moss offers a competitive benefits package which includes health insurance, retirement plans, paid time off, and more. Please refer to the Employee Handbook for details.

Pay

The salary range for this position is $60,000 - $80,000 annually, commensurate with experience and qualifications.

Schedule

The position is full-time, exempt, salaried, and works primarily in an office setting with occasional visits to project sites as needed. Extended hours may be required during peak project periods.