Contracts Administrator

Location: Houston, TX (Hybrid) | Type: Direct hire

About the role

Support daily operations of the Ironclad contract management system, legal and compliance activities, insurance and COI management, and multi-entity coordination.

Responsibilities

• Support daily operations of the Ironclad contract management system.
• Assist with contract intake, routing, and workflow tracking.
• Ensure contracts follow established templates and processes.
• Troubleshoot basic system or workflow issues and escalate as needed.
• Collaborate with internal teams (Legal, Sales, Operations) on contract requests.
• Track compliance requirements and deadlines across multiple entities.
• Assist with Secretary of State filings, including annual reports and registrations.
• Maintain compliance calendars and ensure timely filings.
• Support tracking of workers’ compensation compliance across jurisdictions.
• Assist with insurance renewals, including data gathering and coordination with brokers.
• Maintain records of policies, renewal schedules, and documentation.
• Track and manage Certificates of Insurance (COIs), ensuring accuracy and timely distribution.
• Support legal and compliance activities across nine companies.
• Help standardize and organize documentation across entities.
• Coordinate with internal stakeholders to gather information and provide updates.
• Maintain organized records of contracts, filings, and compliance documents.
• Update tracking tools (spreadsheets, logs, dashboards).
• Assist with audits, reporting, and special projects.

Requirements

• 1-3+ years of legal assistant experience.
• Bachelor’s degree or one to two years of related experience and/or training; or equivalent combination of education and experience.

Pay

$55,000 - $60,000 / Per Year

Benefits

• Medical
• 401(k)
• PTO