Contracting Project Specialist

About the role

Work is conducted on-site at customer locations.

Responsibilities

• Assist the Complex Solutions Project Manager to ensure projects meet company and customer standards of excellence.
• Execute selected projects including managing financials, administration, implementation, and customer satisfaction.
• Install, commission, diagnose, repair, and start up HVAC systems using knowledge of air conditioning theory, pipe fitting, air distribution, controls, and mechanical layouts.
• Plan, analyze, and complete assigned projects and activities in a timely manner.
• Perform site surveys, replacements, modifications, and start-ups as requested by customers.
• Prepare for on-site installation by examining building layout, anticipating difficulties, gathering materials, coordinating on-site work, and coordinating with other trades.
• Maintain assigned stock of inventory, company equipment, and document all related activities.
• Record parts, material, labor, and other cost data per assignment; return unused resources.
• Provide sales leads to appropriate personnel.
• Document work by completing paperwork on each job (daily time, progress, duration) and maintain files.
• Turn in all required paperwork and reports in a timely manner.
• Provide technical support to customers on assigned projects.
• Communicate with customers and their representatives (building owners, subcontractors, field support staff).
• Maintain customer satisfaction by investigating concerns and implementing corrective action.
• Support Project Managers to ensure assigned projects are completed on schedule and within budget.
• Support Project Developer in procuring equipment and acquiring project materials from local suppliers.
• Assist Project Manager in planning assigned projects and prioritizing tasks.
• Attend weekly planning meetings.
• Supervise work of project installation technicians, subcontractors, and vendors.
• Lead and motivate others.
• Ensure quality installation of assigned projects.
• Assist in estimate development.
• Support change order management by recommending solutions, facilitating quotes, and closing orders.
• Learn new HVAC technologies and systems.
• Operate rental equipment (e.g., forklifts, scissor lifts, boom lifts).
• Serve as the direct customer contact; service products and equipment on assigned projects.
• Identify, analyze, diagnose, and repair equipment and systems at customer locations.
• Stay current on Trane products concerning installation of direct digital control systems.
• Inspect vehicles for condition and literature supplies.
• Maintain vehicles by keeping records of service manuals, scheduling, completed repairs, and maintenance service.
• Maintain tools and equipment by inspecting for signs of wear.
• Enforce safety to the highest standards and maintain security and accountability of company-issued and procured assets.
• Record use, wear, and conditions of company assets.
• Travel regularly with occasional overnight stays.
• Maintain flexibility to work overtime and extended weeks as the business requires, including occasional overnight stays.

Requirements

• High School Diploma or equivalent required.
• Typically at least 5–10 years of experience in Commercial HVAC Installation or General Construction.
• Technical School or formal training preferred.
• Background in project management, project coordination, or related work.
• Operating knowledge of Microsoft Office software and working proficiency with handheld computers (e.g., smartphones, iPads).
• Experience with Procore preferred.
• State Contractor Licenses preferred (e.g., HVAC Journeyman, Boiler Operator, Gas Installer).
• Valid driver’s license for a minimum of 12 months, with no major or frequent traffic violations (e.g., DUI, hit and run, license suspension, reckless/careless driving, multiple smaller infractions, or preventable collisions) in the previous 3 years.
• Flexibility to work overtime and weekends as required.

Pay

• Hourly base pay range: $26.35 – $49.92
• Incentive eligible: No
• Sales commission eligible: No

Benefits

• Health insurance and holistic wellness programs with generous incentives available from day one.
• Family building benefits including fertility coverage and adoption/surrogacy assistance.
• Paid time off including up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs, including tuition assistance and student debt support.

Benefit offerings may vary by site, Collective Bargaining Agreements, and local/state regulations.

Safety Sensitive Role: This position may require passing additional drug screening.