Contract Specialist I/II/III/IV/V
Texas Department of Transportation · San Antonio, Texas Metropolitan Area · 2 wk ago
Legal$41k–$61k/yrContract
About the role
This role performs highly advanced contract duties in direct support of agency transportation-related programs. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives.
Responsibilities
- Develops plans for implementing new contract evaluation requirements.
- Develops, writes, revises and prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
- Executes agreements and contracts.
- Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
- Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
- Serves as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.
- Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
- Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
- Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
- Covers start-work dates ensuring all necessary materials will be available for the contractor.
- Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
- Ensures contracts are payable and meet all legal requirements.
- Issues release to work orders.
- Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
- Makes presentations at local, state and federal levels.
- Maintains accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
- Negotiates contract renewals and amendments.
- Prepares certified documents in response to subpoenas, court and open records requests.
- Prepares cost analysis studies for contracts.
- Provides technical and administrative support to include reviewing, processing, answering questions, providing assistance and handling complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
- Researches state and federal statutes and opinions, Department policies and previous contracts.
- Reviews compliance of minority participation goals in consultant contracts.
- Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required.
- Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
- Reviews, coordinates and processes routine open records requests.
- Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
- Serves on project, partnering or continuous improvement teams.
- Sets up expenditure authorizations.
- Performs other job responsibilities as assigned.
Requirements
- Education: Bachelor's Degree in Business Administration, Finance or related field.
- Relevant work experience may be substituted for degree on a year per year basis.
- Substitutions for Minimum Qualifications Experience: Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting. Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting. Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting.
- Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
- Cert TX Contract Mgr (CTCM) Cert TX Contract Dev (CTCD)
Qualifications
- Applicable computer operating systems and relevant applications.
- Auditing and investigative methods, practices and procedures.
- Generally accepted accounting principles, procedures, and terminology.
- Contract development and oversight.
- Contract negotiation, development and management methods.
- Contract writing and specifications.
- Contract administration/management systems.
- Contract record-keeping.
- Contract billing procedures.
- Applicable laws, rules, and regulations.
- Legal terminology.
- Leading, assigning, reviewing, and monitoring the work of others.
- Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing, interpreting, and implementing policies, procedures, and technical information.
- Developing