Contract Specialist - Hybrid

Core Job Functions

• Aids in the preparation of contractual provisions and the administration of contract proposals.
• Helps senior contract specialists to prepare bids and negotiate specifications with suppliers, partners or customers.
• Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products or services.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Requests or approves amendments to contract terms or contract extensions.
• Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints.
• Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Manages the day-to-day administrative activities of the Contract Administration department.
• Tracks agreements through the request-to-signature lifecycle and provides reporting to the Director, Contract Administration regarding agreement status and other key information.
• Participates in the coordination and execution of agreements for the Contract Administration team.
• Interfaces by phone and email with internal clients at all levels of the organization across the UM enterprise, as well as external parties, on a daily basis.
• Counsels on the creation of procedures to improve efficiency and effectively achieve department goals and participates in process improvement projects from time-to-time.
• Adheres to University and departmental policies and procedures and safeguards University’s interests.
• Creates, organizes, and manages electronic files.
• Maintains spreadsheets and databases for contract files.
• Maintains integrity of data in the University’s contract management system and files correspondence and documents into contract files.
• Schedules and attends meetings as needed.
• Handles administrative tasks and responds to internal and external correspondence.
• Maintains strict confidentiality of the University’s contracting activities.

Qualifications

• Bachelor’s degree in relevant field.
• Minimum 1 years of relevant experience, 2 years of relevant experience, preferred.
• Knowledge, Skills And Attitudes:
  • Strong customer service orientation.
  • Ability to clearly and effectively communicate with internal clients and external parties.
  • Strong organizational skills with ability to multi-task.
  • Detail-oriented with strong commitment to work quality and accuracy.
  • MS Office (Excel, Word, and Outlook) and Adobe Acrobat skills.
  • Strong English and grammar skills both written and oral.
  • Ability to work under pressure and within time constraints.
  • Previous experience in a similar position preferred.
  • Possess strong analytical and organizational skills.
  • Ability to recognize, analyze, and solve a variety of problems.
  • Be detail-oriented.
  • Exercise sound judgment in making critical decisions.
  • Demonstrates familiarity with artificial intelligence (AI) tools relevant to contract administration; proficiency preferred.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.