Contract Specialist

About the role

OxyChem is a safety-first, purpose-driven team committed to innovation, environmental responsibility, and doing things the right way. This role supports the commercial organization through the administration, analysis, and lifecycle management of customer contracts.

Responsibilities

• Own and manage the end to end contract process, including contract Standard Operating Procedures (SOPs) with all functional groups
• Coordinate contract review, approval routing, and execution in accordance with company delegation of authority and internal controls
• Maintain contract records, amendments, and supporting documentation within CRM and contract management systems
• Track contract milestones such as expiration dates and overall contract aging
• Evaluate existing contract flows to identify necessary process improvements including alternative contract management systems
• Lead efforts to evaluate, implement, or optimize CLM solutions including workflow design, templates, and automation
• Coordinate with internal stakeholders (Legal, Finance) to ensure contracts comply with internal policies and regulatory requirements
• Support audits and internal reviews by providing contract documentation and data as required
• Ensure contract terms align with approved commercial strategies and risk guidelines
• Serve as a primary point of contact for the sales organization regarding contract status and efficient, timely contract execution
• Redesign processes to accelerate contract turnaround and improve approval efficiency
• Communicate contract updates and change implementation to leadership stakeholders
• Track and report with process KPIs on contract cycle times and compliance metrics
• Identify opportunities to improve contract workflows, reduce cycle time, and standardize documentation
• Lead and develop system transformation goals, testing, and training related to contract or CRM tools related to contracts
• Hold ownership in the development and maintenance of standard operating procedures for contract processes
• Ensure all contract activities align with company HESS (Health, Environment, Safety, Security) principles
• Adhere to record retention, data privacy, and governance standards applicable to company guidelines

Requirements

• Bachelor’s degree in Business Analysis, Finance, Legal Studies or related field (or equivalent experience)
• 5 years of experience in contract administration, demonstrated experience with CLM platforms, sales and commercial support roles
• Strong proficiency in Microsoft Office (Excel, Outlook, Teams, PowerBI, SharePoint and Microsoft platforms)
• Experience working with CRM or ERP systems (SAP, S/4, MS Dynamics, Salesforce, or similar)
• High attention to detail with aptitude to interpret contract process design
• Able to manage multiple priorities and deadlines in a fast paced environment

Preferred Qualifications

• Contract experience in chemical manufacturing or other regulated industries
• Familiarity with high volume, time sensitive sales contract workflows
• Advanced Excel skills (pivot tables, lookups, data analysis)
• Experience supporting audits or compliance reviews

Key Competencies

• Proficiency in advanced digital contract tools
• Contract and data accuracy
• Analytical and problem solving skills
• Strong written and verbal communication
• Cross functional collaboration
• Process optimization and continuous improvement mindset
• High level of professionalism and confidentiality

Pay

Competitive compensation package is offered based on experience and qualifications.

Schedule

Full-time position.