Contract Specialist

About the role

The Contract Specialist assists with contract administration processes, performing a variety of activities associated with contract preparation for execution, monitoring, and compliance. The Contract Specialist oversees multiple, concurrent agreements and/or contracts, and performs related work as required.

Responsibilities

• Assists with contract preparation for execution, monitoring, and compliance.
• Performs data entry into the contract management database, maintenance of paper and digital files, facilitates routing and approvals, and monitors existing contracts.
• Drafts and prepares templates for certain contracts and other standard forms.
• Ensures contracts comply with Federal and State laws and other policy guidelines.
• Maintains contract database files, prepares contract renewal letters, and maintains related ticklers and files.
• Ensures proper and timely closure of contracts upon expiration or termination.
• Communicates regularly with stakeholders to facilitate and understand desired outcomes and ensure information is correct and meets expectations.
• Supports audits related to contracts and procurement.
• Maintains information in the Texas Ethics Commission’s database related to Certificate of Interested Parties (Form 1295) filings.
• Reviews documents and drafts responses to Public Information Act (PIA) or Freedom of Information Act (FOIA) requests, as needed.
• Prepares monthly contract compliance reporting for the Legislative Budget Board (LBB) and other agencies.
• Aids in preparing policies and agenda items for Board meetings and committee meetings.
• Performs other related duties as assigned.

Qualifications

• Knowledge of current and legally binding contractual language and terminology.
• Knowledge of state/federal contract and grant regulations.
• Technical writing and editing skills, including contractual language and procedures.
• Ability to identify, analyze, and suggest solutions for problems, complaints, and client/vendor concerns.
• Excellent oral and written communications and interpersonal skills.
• Good organizational skills and the ability to multitask on several projects simultaneously.
• Ability to use independent judgment and discretion.
• Detail-oriented with skills in proofreading materials and data entry to ensure accuracy.
• Ability to maintain confidential and sensitive information.
• Use of computer applications, including a working knowledge of the Microsoft Office suite (Outlook, Excel, and Word).
• Experience using Enterprise Resource Planning (ERP) systems such as Banner or PeopleSoft.
• Ability to work collaboratively with others.