Contract & Procurement Specialist

About the role

We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects. Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

Responsibilities

• Implementing day-to-day activities associated with procurement of construction contracts consistent with established procurement policies, procedures, applicable state laws and guidelines.
• Serving as a liaison between the client and contractor to ensure procurement activities meet project schedules.
• Supporting projects by developing procurement schedules and contracting plans.
• Preparing high quality procurement documents for medium to large scale projects.
• Facilitating bidding, evaluation, and negotiations.
• Coordinating with client procurement department, project management, project controls, contract administration, construction management team personnel, legal and contractors.
• Supporting projects by performing contract management and administration activities to ensure all parties fulfill their contractual obligations.
• Maintaining accurate records of contract submittals and deliverables.
• Maintaining communication with contractors on required contractual documentations and maintaining correspondence files.
• Supporting claims administration, facilitation, and resolution.
• Affirming funding compliance programs (WIFIA/SRF).
• Assisting in developing, updating, and monitoring project schedules and budgets, including tracking costs and financial performance.
• Preparing and distributing project reports, dashboards, and analytics to support project monitoring and decision-making.

Requirements

Must possess high ethical and professional standards in all dealings with contractors.

Proficient in Microsoft Word, Excel, PowerPoint, SharePoint and a willingness to learn new software tools as required.

Applicants must be willing to work in the Stantec office 5 days a week.

Qualifications

• Demonstrated minimum five (5) years of procurement and contract administration experience in various contract delivery methods on large projects in a public infrastructure environment.
• University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
• Education, accreditation or certification as a Project Manager, Construction Contract Administrator, Certified Professional Purchaser (CPP), Certified Supply Chain Management Professional (CSCMP), Certified Public Purchasing Officer (CPPO), or equivalent is considered an asset.

Skills

Advanced written and verbal communication skills.

Strong interpersonal and organizational skills and the ability to multi-task effectively.

Strong ability to plan, organize work and maintain policies and procedures.

Effective analytical and problem-solving skills.

Ability to prioritize the various activities to maximize efficiency and meet deadlines.

Benefits

Health, dental, and vision plans.

A wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.