Contract Officer

About the role

The Office of Purchasing and Contracts unit is seeking an experienced, highly motivated Contract Officer. This position reports to the Director of Contracts and will manage the procurement of goods and services for the Department of Finance.

Responsibilities

• Procures goods and services of a highly complex nature, from receipt of purchase request to registration, and in compliance with the PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
• Works with Finance divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
• Works closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
• Reviews contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
• Performs all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
• Conducts due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
• Processes contract modifications including but not limited to amendments, renewals, extensions, etc.
• Enforces and monitors compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
• Analyzes existing procurement processes to determine the potential for efficiency improvements.
• Collaborates with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
• Assists other staff in the absence of Contract Director.
• Provides reporting, analytical support, and special projects, as needed.
• Assists with special projects as assigned.

Requirements

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above.
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in "1" above.
• A combination of education and/or experience equivalent to "1", "2", or "3" above.

Qualifications

• Strong knowledge of New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board Rules.
• Strong knowledge of City systems including FMS, PASSPort, The City Record Online, etc.
• Experience managing large procurements from start to completion.
• Strong analytical and organizational skills.
• Effective, clear, and persuasive oral and written communication skills.
• Ability to adapt to a fluid work environment and changing needs and priorities.
• Strong attention to detail.

Skills

• Strong knowledge of New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board Rules.
• Strong knowledge of City systems including FMS, PASSPort, The City Record Online, etc.
• Experience managing large procurements from start to completion.
• Strong analytical and organizational skills.
• Effective, clear, and persuasive oral and written communication skills.
• Ability to adapt to a fluid work environment and changing needs and priorities.
• Strong attention to detail.

Pay

$102,897.00 – $102,897.00

Schedule

Full-Time