CONTRACT MANAGER SPECIALIST - 60005126

About the role

This is a highly responsible and professional position that will serve as a Contract Manager Specialist within the SAMH Office. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Responsibilities

• Develop contract and grant agreement documents in accordance with state rules, statutes and department policies.
• Serve as single point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.
• Review and approve deliverables, monitoring provider performance and ensuring accountability for service provision.
• Review, approve and process provider invoices and maintain detailed accounting and expenditure documentation.
• Maintain official contract and grant agreement files in accordance with statute, department operating procedures, funding source requirements and requirements of the Department of Management Services and the Department of Financial Services.
• Perform contract monitoring for assigned contracts and participate in cross-unit program monitoring team activity as needed. Monitoring activity includes on-site monitoring, desk audits, file reviews, corrective action planning and technical assistance where necessary.
• Perform contract renewal, amendment and closeout duties, including contract evaluation and review and documentation of provider performance.
• Coordinate with SAMH programmatic subject matter experts to:
  • Negotiate contract terms and conditions
  • Conduct cost analyses of provider budgets
  • Ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent and accountable manner
• When needed, collaborate with SAMH programmatic subject matter experts to identify appropriate mechanisms for contracts, purchase orders and general procurement.
• When needed, contribute to the development and implementation of competitive solicitations in concert with applicable rules and statutes and serve as assigned to support the SAMH procurement manager.
• Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to SAMH contracts and grant agreements for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.
• Perform other related duties as required.

Qualifications

• Must successfully complete training in contract and grant management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.
• Possess at least 5 years of experience managing contracts in excess of $5 million annually in accordance with section 287.057(15)(d), F.S.

Skills

• Knowledge of statutes, regulations, and policies related to community and facility-based substance abuse and mental health services
• Knowledge of statutes, regulations and policies related to procurements and contract management
• Knowledge of basic management principles
• Knowledge of methods for compiling, analyzing and evaluating data
• Ability to conduct fact finding research
• Knowledge of government accounting systems
• Knowledge of mental health and substance abuse service and regulatory systems
• Knowledge of quality assurance techniques
• Skill in writing and preparing operational procedures and project reports
• Skill in understanding and applying laws, rules, regulations, policies and procedures
• Proficiency using basic computer equipment and Microsoft Office software applications
• Ability to communicate effectively both verbally and in writing
• Ability to understand and apply applicable statues, rules, regulations, policies and procedures
• Knowledge of problem-solving techniques
• Ability to establish and maintain effective working relationships with others

Preferred qualifications

• Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years
• Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.)
• Experience of contract or grant management, auditing invoices for contracted vendors or service providers, or of program research and evaluation
• Bachelor's degree from an accredited college or university

Pay

$55,000.14 to $65,000.00 Annually

Schedule

This is not a telework position. Candidate will be required to work in the Tallahassee (HQ) office.

Benefits

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com.