Contract Maintenance Manager

Essential Duties And Responsibilities

• Perform all duties in accordance with the Operations and Maintenance Performance Work Statement.
• Serve as the primary point of contact for the Government Contracting Officer Representative (COR) and Facility Manager (FM) regarding contract maintenance performance.
• Effectively manage maintenance operations necessary to execute all scheduled maintenance and unscheduled maintenance events described in the project work scope with established regulatory requirements.
• Assign work orders, staff duties, and review all corrective and preventative maintenance for proper documentation.
• Manage and supervise work orders to ensure timely, accurate, and effective completion.
• Provide guidance and direction to the team on preventative and corrective maintenance.
• Ensure adherence, compliance, and conformance to contract requirements and review performance indicators to improve efficiency.
• Analyze monthly actions to include labor, expenditures, overtime and collaborate with the management team on areas of improvement.
• Aid in communication between staff and the customer.
• Ensure building files, drawings and maintenance records are kept up to date.
• Plan, manage, direct, and motivate assigned personnel and long-range activities, and ensure all programs and procedures are being properly implemented.
• Train all maintenance employees on the job and ongoing.
• Coordinate requisitions with the Purchasing department for parts and materials needed for on-time maintenance.
• Investigate equipment failures and issues to diagnose faulty operation and make recommendations to Project Manager (PM), Operations& Maintenance (O&M) team and Facilities Management (FM) staff.
• Oversee installation, operation, maintenance, and repair of systems and equipment and ensure they are installed and functioning according to specifications.
• Maintain oversight of O&M equipment warranty.
• Provide continual weekly updates to the PM and FM staff on the status of all Service Orders.
• Prepare monthly reports; review assigned Service Orders monthly to determine completion percentages for invoicing the government.
• Manage other departments as required.
• Additional duties as required.

Position Requirements

• Security Requirements: Must be able to pass background check.

Education And Certification Requirements

• Certified Healthcare Facility Manager (CHFM) certification
• High school diploma/GED or higher education

Qualifications

• 2+ years’ experience in supervising employees preferably in skilled trades or maintenance operations.
• 5+ years’ experience in operations and maintenance, preferably in a hospital environment.
• Available to be onsite during the facility’s normal duty hours (currently Monday-Friday, 0730 to 1630) excluding federal holidays.
• Reachable, by the Facility Management staff, on their company cell phone during normal duty hours and after normal duty hours, on a 24/7/365 basis.
• Proven ability to understand, interpret, and execute complex contract requirements, including performance work statements and associated technical documents, ensuring full compliance and successful contract performance.
• Knowledge of the proper repair and maintenance requirements for medical facilities, grounds, and utilities.
• Knowledgeable and skilled in the operation, repair and maintenance of HVAC, electrical, plumbing and mechanical, fire, and security systems.
• Experienced with computer programs including all applications of Microsoft Suite, CMMS & BAS.
• Experience in government contracting and financial administration.
• Knowledge of U.S. government procurement regulations and labor law.
• Excellent management and employee relations skills.
• Excellent verbal and written communication skills.
• Ability to read and understand blueprints.
• Ability to handle sensitive and confidential matters.
• Ability to work independently and recommend solutions to problems.
• Knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Superior attention to detail.
• Ability to work in a fast-paced environment while attending to multiple tasks and demands.
• Ability to travel 5-10% of the time.
• Valid driver’s license.

Preferred Qualifications

• OSHA 10 or 30-Hour Safety certification.
• EM 385-1-1
• Certified Energy Manager (CEM).

Physical Requirements

• Employee is regularly required to sit; use hands to handle or feel and communicate effectively.
• Frequently required to reach with hands and arms and occasionally is required to stand; walk and stoop, kneel, crouch, or crawl.
• Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.