Contract Administrator/Project Administrator (CA/PA)

Alston Construction Company is a nationwide general contractor with more than 20 offices coast to coast. For over 35 years, we have delivered on our promises to employees, clients, and business partners. We offer competitive salaries, a comprehensive benefits package, and a supportive work environment. We look for passionate construction professionals who share our core values: commitment, integrity, teamwork, and respect.

Responsibilities

• Prepare, compile required exhibits, and Docusign subcontracts and subcontractor change orders.
• Ensure subcontractor information in SPERS is complete and required licensing has been approved prior to sending out subcontracts.
• Evaluate and rate subcontractors’ insurance per the SPERS process and in coordination with Risk Management.
• Process subcontracts, change orders, and purchase orders within two business days of receipt.
• Set up and maintain electronic project files.
• File executed contracts and change orders (electronic), accurate insurance certificates, and related documentation.
• Ensure all subcontracts and change orders are entered and posted in CMiC correctly; responsible for any holds placed on contracts due to licensing or insurance non-compliance.
• Track outstanding contracts and change orders; notify appropriate individuals of delinquent documents and track documents through the office and back to the subcontractor once fully executed.
• Coordinate requests from owners for proof of liability insurance.
• Monitor insurance certificates in myCOI (insurance management program) and ensure compliance status is achieved as quickly as possible; enter compliant insurance information in CMiC and ensure transfer to Textura.
• Assist in compiling and distributing PCIs/OCOs for proper review and signatures.
• Update and maintain contact lists in CMiC, including subcontractor contact lists for each project, which will be incorporated into the Operations and Maintenance (O&M) Manual at project close.
• Prepare O&M manuals.
• Provide point-of-contact support for subcontractors.
• Assist Superintendents with setup of jobsite trailer utilities.
• Manage maintenance of database for project archives, including all field documents.
• Provide Alston Construction-related administrative support to the VP/GM and/or SVP/RM, project team, and/or office, including handling mail, phone calls, office visitors, supplies, equipment, travel arrangements, etc.
• Perform other duties as assigned.

Requirements

• High School Diploma and a minimum of 2 years of related administrative experience with a construction general contractor, including specific experience with contracts and projects administration.
• An equivalent combination of education and experience will be considered.

Benefits

• Medical, dental, and vision insurance
• Prescription safety glasses
• Short-term and long-term disability
• Life insurance/AD&D
• HSA and health FSA
• Dependent daycare FSA
• EAP (Employee Assistance Program)
• 401(k) and Roth 401(k)
• After-Tax Roth In-Plan Conversion
• Paid vacation and sick time
• Paid holidays
• Tuition reimbursement
• Tickets at Work
• Paid Identity Theft Protection (family coverage)