Contract Administrator (Development & Construction)

Responsibilities

• Prepare and review contracts from service providers and vendors.
• Aid the Project Team with contract terms and negotiations.
• Track contracts, invoices, close out documents, and time-sensitive deliverables.
• Analyze potential risks associated with specific contract terms.
• Ensure that terms cover Pūlāma Lāna`i's standard requirements for insurance coverage.
• Maintain an organized system of physical and digital records.
• Track authorizations (signatures) and correspondence.
• Prepare contract change notices and monitor contract performance.
• Maintain an audit file for each contract, including the original contract, all correspondence, changes, amendments, clarifications, and payment schedules.
• Aid the Development & Construction team with project cost analysis and budget tracking.
• Communicate with Accounts Payable Department for invoice and purchase requisition processing.
• Assist with material purchase requisitions.
• Participate in departmental and office meetings.
• Perform other duties as assigned.

Qualifications

• College degree.
• Proficiency in Outlook, Word, and Excel.
• Working experience with Adobe and/or Bluebeam.
• Excellent written and verbal communication skills.
• Organizational skills.
• Ability to communicate effectively with people in a friendly and professional manner.
• Reliability in work attendance.
• Quick decision-making ability.
• Effective relationship-building skills.
• Travel to Lāna`i as needed to understand contracted work.
• A positive attitude and ability to work under pressure.
• Valid Hawaii Driver’s License and successful Motor Vehicle Record review.
• Physical requirements: regular sitting, standing, walking, reaching, climbing, balancing, stooping, kneeling, crouching, crawling; lifting up to 10 pounds and occasionally up to 25 pounds; close, distant, and color vision; hearing and speaking.