Contract Administrator

Job Summary

Contract Analyst directs the preparation, review, and administration of contractual proposals relating to construction projects for Capital Projects. Responsibilities include verifying adherence to policy related to specifications for materials, equipment, manpower, or other construction services, negotiating contract terms and payment structure, analyzing contract stipulations, drafting contract provisions and amendments, ensuring contractors comply with legal requirements, owner specifications, and government regulations, updating records of all correspondence related to contract activity, providing advice and technical assistance with budgets, Yardi, and VendorCafe for Capital Projects, receiving, researching, and resolving inquiries concerning payment/budget status, maintaining an audit file for each contract, tracking executed contracts, change orders, and pricing database for Redevelopment Department, and setting up new vendors and optimizing their adoption rate on VendorCafe.

Key Responsibilities

• Generate and execute contracts and change orders per company policy.
• Ensure contract execution in accordance with company policy.
• Review and negotiate contract terms and payment structure with associated parties.
• Analyze contract stipulations and draft contract provisions and amendments.
• Ensure that contractors are in compliance with legal requirements, owner specifications, and government regulations.
• Update records of all correspondence related to contract activity.
• Provide advice and technical assistance with Budgets, Yardi, and VendorCafe for Capital Projects.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning payment/budget status, including communicating the resolution of discrepancies to the appropriate party.
• Maintain an audit file for each contract which will include the original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
• Responsible for log and track executed contracts, change orders and pricing database for Redevelopment Department.
• Responsible for new vendor set up and understand and assist to optimize the adoption rate on VendorCafe Invoice Submission Program.

Minimum Requirements

• BA/BS preferred or equivalent experience in contracts administration.
• At least 1-2 years + of experience working as an administrator/contract specialist.
• Self-directed and experienced in managing a high volume of contracts per month.
• Ability to interpret, understand, review, and draft vendor contracts and amendments.
• Strong oral and written communication skills.
• Demonstrated organizational skills and ability to manage multiple projects simultaneously.
• Computer literacy, knowledge of Outlook, MS Office, PowerPoint, Adobe.
• Yardi/Payscan experience preferred.

About Welltower

Welltower® Inc. (NYSE: WELL) is a leading residential wellness and healthcare infrastructure company. Our portfolio includes 1,500+ seniors and wellness housing communities, Outpatient Medical buildings, and Outpatient Surgery centers. We are committed to diversity and inclusion, and we offer competitive compensation, benefits, and professional development opportunities.