Contract Administrator

About the role

The Realtime Contract Administrator will play an essential role in leading the corporate global contracting needs for all of RealTime’s products and services. The position involves preparing, processing, and monitoring client, consultant, and vendor agreements, managing the contract lifecycle, and supporting the development of contract management policies and procedures.

Responsibilities

• Manage and coordinate the administration of all contract activities to include subscription service agreements, amendments, consulting agreements, vendor agreements, NDAs, etc.
• Develop and maintain a contract management system, including templates, databases, and tracking mechanisms, to ensure efficient contract administration and reporting.
• Support the development and implementation of contract management policies, procedures, and training programs to promote consistency and compliance across the organization.
• Lead the implementation and integration of automated contract management solutions, as well as the design and implementation of an optimized contracting model utilizing best practices and methodologies for process enhancement and workflows.
• Maintain accurate and up-to-date contract records, including contract versions, amendments, correspondence, and other related documents.
• Ensure proper storage, organization, and retrieval of contracts for reference and audit purposes.
• Draft, review, and modify various contracts and modifications in collaboration with stakeholders, ensuring accuracy and compliance.
• Aid customers with all contract-related requests, including terminations; research and resolve contract issues, disputes, terms/conditions, etc.
• Aid with proposal preparation to include, but not be limited to, RFP review, completion of representations and certifications, and price proposal support.
• Aid with supporting functional departments in response to RFPs, including the centralization and standardization of commonly requested information for easy retrieval and inclusion.
• When appropriate, work with Company counsel on challenging legal agreement reviews to ensure the company’s best interests are considered in all negotiations.
• Perform ongoing customer contract reviews and manage renewals that require amendments.
• Assist the Finance team with the administration and communication of pricing increases.

Requirements

• Bachelor’s degree required with a concentration in law, business, finance, or a related field.
• Minimum five years of contract management and/or administration experience.
• Proficient understanding of legal and contracting terminology, with the ability to interpret and apply complex contract language.
• A thorough understanding of legal and contracting terminology, with the ability to interpret and apply complex contract language.
• The ability to efficiently organize documentation and an overall high level of attention to detail are a must.
• Must be highly responsive and able to communicate in an effective and professional manner.
• High level of proficiency with Microsoft Office Suite (Word and Excel) and Salesforce CRM.
• Ability to multitask and work effectively with minimal supervision in a fast-paced professional team environment.
• Capable of handling confidential information professionally and ethically.

Qualifications

• Master’s degree
• Experience administering contracts in the Healthcare or Clinical Research industry
• Prior experience with using Salesforce CPQ software and/or Revenue Cloud, or implementing a similar CPQ software
• Prior experience with managing process improvements and transitioning contracting strategy from a highly manual, written process to an automated click-through process utilizing MSAs and Order Forms

Skills

• Strong organizational abilities
• Excellent relationships with clients and stakeholders
• Stay current with industry trends, legal developments, and best practices related to contract management

Benefits

• Health insurance
• Long-term disability
• Life policy
• Unlimited Paid Time Off
• 10 paid Holidays
• Paid Parental Leave
• Work Anniversary Bonus
• Participation in the Employee of the Quarter Program
• $100 Connectivity Stipend
• RealTime matches employee 401K contributions at 100% of the first 3% invested and 50% of the next 2% invested

Pay

The pay rate is commensurate with experience and is determined on an individual basis after an interview has occurred.

Schedule

Full-time position.