Contract Administrator

Job Summary

The Contract Administrator is responsible for assisting the Estimating Department in contract and bid compliance and execution. This includes:

• Aiding in finding projects to bid in all states, counties, municipalities, etc.
• Ensuring all required paperwork is submitted for upcoming bids.
• Updating weekly agendas and submitting to appropriate estimators or divisions.
• Procuring bid packets, bid bonds, signatures, and distributing appropriately.
• Submitting bids using various platforms such as Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc., and maintaining all bidding information.
• Aiding in pre-qualification filings including all appropriate licensing and bonds.
• Assisting in creating and issuing subcontracts.
• Ordering insurance certificates, bonds, and other contract-required documents for awarded projects.
• Affording assistance in ensuring that all subcontractors have provided certificates of insurance by maintaining a current database of all information pertaining to each project/contract.
• Performing data entry as requested in various company software programs.
• Ensuring proper filing and storage of records.
• Assuming other special activities and responsibilities from time to time as directed.

Minimum Qualifications

• A high school diploma or equivalent required.
• One year of customer service or administrative/office management experience preferred.
• Previous construction and/or HR experience helpful.
• Fluency in Microsoft Office.
• Experience in administrative support and functions, with very strong computer skills, strong data entry skills.
• Superior organizational skills.
• Must be flexible in hours and days worked. Extended hours necessary at times for completion of projects which include weekends and holidays at times.
• Must pass background check.
• Experience meeting deadlines.
• Ability to work independently, perform a variety of work assignments, and manage multiple priorities.
• Reliability in checking own work to ensure accuracy.
• Superior interpersonal skills. Ability to get along with diverse personalities, tactful, mature, flexible.
• Impeccable attention to detail.
• Proven ability to perform and maintain a positive attitude and work safely.

Additional Information

• Knife River is an Equal Opportunity/Affirmative Action employer.
• All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.
• Knife River Wyoming offers a 401(k) as well as COMPANY PAID medical, dental and vision benefits for employees and their dependents.
• Paid Holidays after 30 days and Paid time off (PTO) offered after 90 days successful employment.
• We are a drug free work environment requiring pre-employment and random drug testing.
• Subject to background check.