Contract Administrator

Responsibilities

• Help manage prime contracts, subcontracts, and vendor agreements throughout the project lifecycle
• Track contract milestones, deliverables, insurance requirements, and compliance items
• Prepare and process change orders, amendments, and supporting documentation
• Maintain organized project and contract records, including approvals and correspondence
• Support project teams with contract-related questions and documentation
• Cook up with subcontractors, clients, and internal teams to resolve issues and keep projects moving
• Aid with project closeout and final documentation
• Aid with invoices, purchase orders, billing documentation, and pay applications
• Help track project budgets, commitments, and basic cost reporting
• Review documentation for accuracy and compliance with contract requirements
• Maintain organized financial and project records to support reporting and audits
• Provide day-to-day support to project teams and leadership
• Maintain project files and document management systems such as Procore
• Support document control processes including RFIs, submittals, and project correspondence
• Help ensure compliance with company policies and procedures
• Look for ways to improve processes and keep things running efficiently as we continue to grow

Qualifications

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Professional and clear communication skills
• Working knowledge of construction contracts — or a strong interest in learning
• Basic understanding of accounting processes such as invoicing, billing, and budgets
• Strong Microsoft Office skills, especially Excel
• Experience with Procore or similar construction software is a plus