Contract Administration Specialist - Part Time

About the Role

Stem is seeking a detail-oriented and organized Contracts Administrative Assistant to provide part-time support to our Legal Department's contracts and corporate administration function. This role assists the Staff Contract Administration Specialist and the contracts team with the day-to-day administrative work of tracking, filing, and organizing company contracts and corporate records. This is a 20 hour per week, part-time, exempt position. Schedule is flexible and can be arranged around school, another job, or other commitments, with core availability coordinated with the Legal team.

Responsibilities

• Maintain and organize the company's contract management system, including uploading executed agreements, tagging metadata, and keeping files current.
• Track contract renewal, expiration, and key milestone dates, and flag upcoming deadlines to the Staff Contracts Administrative Specialist and other stakeholders.
• Assist with the preparation, formatting, and proofreading of routine contract documents including Non-Disclosure Agreements, letters, and correspondence.
• Support the collection and organization of signature pages and other closing documents.
• Help maintain corporate records and precedent files, including resolutions, certificates, and governance documents.
• Assist with basic data entry and document preparation related to Board and Committee meeting materials.
• Perform routine file audits to confirm contracts and corporate documents are complete and properly stored.
• Coordinate scanning, filing, and archiving of physical and electronic legal documents.
• Support scheduling and calendar coordination for the contracts team as needed.
• Assist with other general administrative, clerical, and organizational projects as assigned.

Requirements

• 1+ years of administrative, legal support, or paralegal experience; exposure to contracts or corporate legal work is a plus.
• Associate's degree or coursework toward a Bachelor's degree preferred; equivalent experience considered.
• Strong organizational skills and acute attention to detail.
• Proficient in Microsoft Word, Excel, and general document management systems- IronClad and NetSuite experience preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfortable working independently within a part-time schedule and meeting deadlines with minimal supervision.
• Reliable, self-motivated, and able to prioritize a variety of administrative tasks.

Work Environment

• Office setting; remote or hybrid arrangements may be considered.
• Moderate to high noise levels (i.e., business office with computers, phone, printers, moderate traffic).
• Ability to sit or stand at a computer terminal for an extended period.

Physical Demands

• While performing the duties of this job, the employee is regularly required to communicate (talk/sign/type/write) and operate a computer, telephone (or alternative), keyboard (or typing device), etc.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Regular, predictable attendance during scheduled hours is required.

Benefits

• 401k (pre- or post-tax) on first day of employment
• 12 paid calendar holidays per year
• Flexible time-off