Contract Administration Specialist
About the role
The City of Auburn Public Works - Engineering department is seeking a Contract Admin Specialist to support public works professional service agreements, capital project construction, and developer-related projects. The role involves preparing and processing contract documents, monitoring compliance, tracking submittals, managing consultant agreements, processing purchase orders and pay estimates, and providing technical/administrative support to the Capital Project Management and Development team. The position works with project engineers, inspectors, contractors, developers, and property owners, and impacts the City’s Certification Acceptance status for federally-funded projects. The City of Auburn is home to over 80,000 residents, encompasses over 29.8 square miles of land, two rivers, and spans King and Pierce counties, operating under a Strong-Mayor form of Mayor-Council government. You can learn more about Public Works in Auburn via the provided video and explore current projects using the Interactive Projects Mapping Tool.
Responsibilities
- Prepare and process contract and related legal documents, project correspondence, and coordinate construction meetings for developer public facility extension agreements and formally/non-formally bid construction contracts from application/solicitation through completion.
- Monitor contractor compliance with state and federal grant requirements, WSDOT regulations, City Code, project specifications, and state statutes related to public work projects.
- Process and track the status of contractor submittals, required material documentation for various federal and state grants and loans, material tickets, requests for information, and force account paperwork.
- Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation from solicitation through completion.
- Process complex purchase orders; prepare pay estimates and invoices for contracts and agreements for approval; assist project managers by monitoring project budgets.
- Provide key technical and administrative support to the City’s Capital Project Management and Development team, as well as consultants, service providers, developers, and contractors.
Requirements
Minimum qualifications: high school graduation or equivalent AND two years of full-time related work experience; advanced skills and experience in computer programs (Outlook, Word, and Excel) required. Alternatively, any combination of relevant education and experience demonstrating the knowledge, skills, and ability to perform the essential duties.
Skills
- Proficiency with Outlook, Word, and Excel.
- Experience in public works construction and/or contract administration in a municipal environment (preferred).
Benefits
- Competitive salary.
- Excellent medical, dental, and vision plans with employee premiums paid by the City.
- Employer contributions to the State Retirement System pension plans.
- 12 days of paid vacation per year.
- 11 paid holidays per year.
- 2 paid floating holidays of your choice per year.
- VEBA (tax-free health savings account).
- Optional Flexible Spending benefit plan.
- Deferred Compensation plan options.
- Employee Wellness Program.
- Employee Assistance Program.