Contract Administration Specialist

Position Summary

The Contract Administration Specialist will serve as a key member of Sabin’s Grants & Contracts Management (GCM) team, supporting the Research & Development (R&D) program with a particular focus on administering United States Government (USG) prime contracts. This role will work closely with the Director, Grants & Contracts to ensure compliance with funder requirements and contribute to the preparation of contract-related documentation including, but not limited to, requests for approvals, modifications, and subcontract documentation. This position offers the opportunity to build expertise in USG contract administration within a collaborative, mission-driven environment.

Key Responsibilities

• Support the drafting, review, and editing of contract-related documentation for U.S. Government (USG) prime contracts, including requests for subcontracting approvals and modifications to prime awards
• Cook up with Program Management, Subject Matter Experts, and Finance teams to gather required details and documentation to support timely submission of requests to funding agencies
• Aid in ensuring compliance with applicable regulations and prime contract terms and conditions
• Contribute to the preparation and negotiation of subawards, subcontracts, and consultant agreements, ensuring alignment with prime award requirements
• Track and monitor the status of contract actions, including approvals and modifications, helping to ensure deadlines are met
• Maintain organized contract files and documentation to ensure audit readiness and internal tracking
• Provide general administrative and operational support to the GCM team as assigned

Qualifications

• Minimum of 4 years of relevant experience required. Experience supporting contract management in a biomedical research and development environment strongly preferred.
• Working knowledge of or experience with Federal Acquisition Regulation (FAR), agency supplements, and/or 2 CFR 200 Uniform Guidance preferred
• Demonstrated computer proficiency, including Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, SharePoint), Adobe Acrobat, Zoom video conferencing, and conducting internet searches
• Salesforce experience or similar software preferred
• Smartsheet experience or similar software preferred
• Excellent communication and diplomacy skills (active listening, writing, speaking)
• Strong attention to detail, ability to manage complex tasks, process information quickly, analyze, and solve problems; and ability to work independently
• Highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines in a fast-paced environment
• Strong interpersonal skills; ability to work across the organization, building strong relationships with colleagues over geographical distance
• Listens carefully to feedback and comments and adapts plans and actions accordingly
• Must demonstrate interest in furthering Sabin’s mission
• Superior service orientation

Benefits

• Comprehensive benefits package that includes medical, dental, and vision coverage, as well as flexible spending accounts
• Flexible vacation and sick leave, along with employer-paid life and disability insurance
• Observes 11 federal holidays and an end-of-year winter break
• Employer-matching 401(k) plan

Salary Range

Annual salary for this position ranges from $70,000 - $85,000. The exact compensation may vary based on skills, experience, training, and certifications/degree.