Contract Administration Manager

About the role

This position is responsible for creating construction and renovation contracts for City-owned facilities. It involves supervising subordinates in managing projects, preparing designs and plans, preparing bid documentation, and inspecting projects. The position also involves significant interaction with the public and City officials, and preparing and accounting for the department's budget.

Responsibilities

• Evaluates and estimates costs associated with projects and services
• Negotiates for Professional Services contracts
• Manages and directs the work of professional and technical employees
• Communicates with staff, City officials, architects, engineers, and contractors
• Verifies submittals of Lien Waivers, Certificates of Substantial Completion, Consent of Surety to Final Payment, Department of Labor Unemployment Compensation, and Certificate of Occupancy
• Prepares, maintains, and justifies expenditures in the division's annual budget
• Approves and signs all partial payments, payments in full, and final payments
• Performs other related duties as assigned or as the situation dictates within the scope of this classification

Requirements

The incumbent receives broad directives from the Department Director, but is primarily expected to manage the division with minimal supervision. Must be able to transport oneself or coordinate transportation to sites throughout the city during the work day. Must be available to work flexible hours, weekends, evenings, and holidays.

Qualifications

• Bachelor's degree in architecture, landscape architecture, construction management, engineering, or a related field
• Four (4) years of progressively responsible experience in construction management, architecture, or engineering, with two years including experience in managing professional and technical staff

Skills

• Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
• Knowledge of construction management, procedures, materials, tools, and standard practices
• Knowledge of established City standards and procedures
• Knowledge of departmental policies, procedures, and functions
• Knowledge of engineering drafting techniques
• Knowledge of management theories and practices
• Ability to assess and estimate costs associated with projects and services
• Ability to negotiate for Professional Services contracts
• Ability to plan, organize, and direct large-scale construction projects
• Ability to manage and direct the work of professional and technical employees
• Ability to read and interpret plan specifications and blueprints
• Ability to communicate with staff, City officials, architects, engineers, and contractors
• Ability to understand written or verbal instructions
• Ability to learn and adapt to advances in computer and electronics device technology and software
• Ability to establish and maintain effective working relationships with fellow employees and the general public
• Ability to adhere to safety policies, procedures, and guidelines
• Ability to climb, reach, stand and walk approximately 25 to 50% of the time
• Ability to move objects weighing up to twenty (20) pounds up to 33% of the time and objects weighing up to ten (10) pounds 100% of the time
• Ability to read and interpret City Contracts and related paperwork as it applies to building construction work

Benefits

• Forty-hour work week
• Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fifteen holidays
• Employee’s group health insurance, including major medical, vision, and dental, for individual or family
• Defined benefit pension plan, plus Social Security, and more

Pay

$102,523.20 with step increases to $148,428.80 annually

Schedule

Forty-hour work week