Contract Administration & Accounting Specialist

Key Responsibilities

• Draft, review, and manage federal, state, or commercial contracts and subcontracts.
• Ensure all contractual activities adhere to company policies, legal requirements, and specific agency regulations (e.g., FAR/DFARS if applicable).
• Maintain organized digital and physical contract files, tracking key milestones, expiration dates, and renewal requirements.
• Act as the point of contact between project managers, company leadership, legal counsel, and external clients regarding contract terms.
• Manage project-based billing, ensuring invoices are generated accurately based on contract terms (Fixed Price, T&M, etc.).
• Process incoming vendor invoices related to contracts and follow up on outstanding client payments.
• Aid in preparing month-end closing reports, budget-to-actual variance analysis, and project profitability summaries.
• Provide necessary documentation and support for internal or external financial audits.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• A minimum of 5 years’ experience in a similar role.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Deltek, or Sage) and advanced knowledge of Microsoft Excel.

Additional Information

• This position is for someone living in Charlottesville, Virginia.
• Flexibility: We are open to discussing either a part-time (20–25 hours/week) or full-time (40 hours/week) arrangement.

Compensation and Benefits

• Benefits with full time employment may include:
• 401(k) Retirement Plan with company match.
• Medical and Dental insurance.
• Flexible schedule.
• Paid Holidays.
• PTO.