Contract & Accounting Administrator

Responsibilities

• Create jobs in JDE and ensure accurate and timely entry of contracts and budgets
• Post daily production and consumption for manufacturing operations
• Prepare and process customer billings
• Administer lien release processes, including tracking, collection, and compliance
• Manage and provide certificates of insurance, ensuring compliance with contract requirements
• Review and process subcontractor invoices
• Maintain forecasts and A/R tracking tools in Smartsheet
• Provide backup support for payroll job costing functions and reception duties
• Perform miscellaneous business analysis as requested

Requirements

• Minimum of 2 years of experience in administrative, payroll, contracting, general accounting, or a related field
• Associate’s or Bachelor’s degree in Business, Accounting, or related field preferred (or equivalent experience)
• Strong knowledge of standard administrative practices and office equipment
• Excellent communication, interpersonal, and organizational skills
• Demonstrated attention to detail and strong work ethic
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to problem solve, follow directions, manage workflow, and handle challenging situations
• Ability to prioritize tasks and remain flexible to meet deadlines
• Maintain confidentiality and handle sensitive information appropriately

Qualifications

• None specified

Skills

• Administrative practices
• Office equipment
• Communication
• Interpersonal skills
• Organizational skills
• Attention to detail
• Problem solving
• Workflow management
• Sensitive information handling

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• 401(k) with Company Match
• Profit Sharing
• 8 Paid Holidays
• Paid Time Off (PTO)
• Life Insurance
• Employee Assistance Program (EAP)

Pay

Not specified

Schedule

Monday–Friday, 8-hour shift

Work Location

In person