Accounting / Contract Specialist

Key Responsibilities

• Draft, review, and manage federal, state, or commercial contracts and subcontracts.
• Ensure all contractual activities adhere to company policies, legal requirements, and specific agency regulations (e.g., FAR/DFARS if applicable).
• Maintain organized digital and physical contract files, tracking key milestones, expiration dates, and renewal requirements.
• Act as the point of contact between project managers, company leadership, legal counsel, and external clients regarding contract terms.
• Manage project-based billing, ensuring invoices are generated accurately based on contract terms (Fixed Price, T&M, etc.).
• Process incoming vendor invoices related to contracts and follow up on outstanding client payments.
• Aid in preparing month-end closing reports, budget-to-actual variance analysis, and project profitability summaries.
• Provide necessary documentation and support for internal or external financial audits.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• A minimum of 5 years’ experience in a similar role.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Deltek, or Sage) and advanced knowledge of Microsoft Excel.

Additional Information

U.S. CITIZENSHIP IS REQUIRED FOR THIS POSITION.
This position is for someone living in Charlottesville, Virginia.
Flexibility: We are looking for the right fit and are open to discussing either a part-time (20–25 hours/week) or full-time (40 hours/week) arrangement.

Compensation and Benefits

• Benefits with full time employment may include:
• 401(k) Retirement Plan with company match
• Medical and Dental insurance
• Flexible schedule
• Paid Holidays
• PTO