Contract & Accounting Administrator

Responsibilities

• Create jobs in JDE and ensure accurate and timely entry of contracts and budgets.
• Post daily production and consumption for manufacturing operations.
• Prepare and process customer billings.
• Administer lien release processes, including tracking, collection, and compliance for customers and subcontractors.
• Manage and provide certificates of insurance, ensuring compliance with contract requirements.
• Review and process subcontractor invoices.
• Maintain forecasts and A/R tracking tools in Smartsheet.
• Provide backup support for payroll job costing functions and reception duties.
• Perform miscellaneous business analysis as requested.

Requirements

• Minimum of 2 years of experience in administrative, payroll, contracting, general accounting, or a related field.
• Associate’s or Bachelor’s degree in Business, Accounting, or related field preferred (or equivalent experience).
• Strong knowledge of standard administrative practices and office equipment.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated attention to detail and strong work ethic.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to problem solve, follow directions, manage workflow, and handle challenging situations.
• The ability to prioritize tasks and remain flexible to meet deadlines.
• The ability to maintain confidentiality and handle sensitive information appropriately.

Benefits

• Full-time employees are eligible for:
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• 401(k) with Company Match
• Profit Sharing
• 8 Paid Holidays
• Paid Time Off (PTO)
• Life Insurance
• Employee Assistance Program (EAP)

Job Details

• Type: Full-time
• Schedule: Monday–Friday, 8-hour shift
• Location: In person