Contract Administrator

Location: Remote Construction: DEPCON

About the role

We are seeking a highly organized and detail-oriented Preconstruction Contracts Administrator to join our team in the construction industry. This individual will play a key role in managing and coordinating the preconstruction phase of projects by handling contracts, assisting with bidding, and ensuring compliance with legal and regulatory requirements. The ideal candidate will have strong knowledge of construction contracts, excellent communication skills, and the ability to work collaboratively with project managers, contractors, and clients.

Responsibilities

• Review, prepare, and manage preconstruction contracts and related documentation.
• Ensure that all contracts are aligned with project scope, timelines, and budget.
• Assist in preparing and reviewing bid proposals, tender documents, and RFIs (Request for Information).
• Support the procurement process by liaising with subcontractors, suppliers, and clients.
• Ensure that all contracts comply with legal, regulatory, and company requirements.
• Identify potential risks and collaborate with project teams to mitigate them.
• Maintain and organize preconstruction documentation, including contracts, amendments, and correspondence, ensuring accuracy and completeness.
• Work closely with the preconstruction team, project managers, estimators, and legal teams to ensure a smooth transition from the preconstruction phase to the construction phase.
• Assist in reviewing project budgets and ensuring the alignment of contract terms with financial goals.
• Support cost estimating efforts to ensure projects remain within scope.
• Serve as a point of contact for clients and stakeholders during the preconstruction phase, ensuring clear and consistent communication.
• Assist in negotiating terms and conditions with subcontractors and suppliers, ensuring all necessary documentation is obtained for compliance.

Qualifications

• Bachelor’s degree in Construction Management, Business Administration, or related field (or equivalent experience).
• 3+ years of experience in contracts administration, preferably in the construction industry.
• Strong knowledge of construction contracts, procurement, and bidding processes.
• Proficient in project management software and Microsoft Office Suite.

Skills

• Exceptional attention to detail with excellent organizational and problem‑solving skills.
• Strong verbal and written communication skills, with the ability to work well in a team.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.

Benefits

• Performance‑driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well‑being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work‑life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long‑term financial confidence.