Contingent Workforce Compliance Coordinator

About the Role

The Contingent Workforce Compliance Coordinator oversees the end-to-end onboarding, credentialing coordination, and compliance management of the hospital’s contingent workforce, including contracted staff, vendors, independent contractors, agency personnel, students, volunteers, and other affiliated partners. This role ensures all non-employees meet required onboarding, screening, health, safety, training, and access requirements before gaining access to hospital systems or performing duties. The coordinator serves as the primary liaison between Human Resources, departments, vendors, and external partners to ensure regulatory readiness and alignment with organizational policies, CMS, Joint Commission, and other applicable standards.

Responsibilities

• Manage and complete the onboarding lifecycle for contingent workforce members, ensuring all compliance requirements are met prior to facility access, system access, or patient-facing activities.
• Coordinate with Employee Health to verify required health documentation and occupational health requirements, including immunization records (e.g., Flu, TB, COVID-19) based on role.
• Partner with HR Coordinator, HR Clerk, IT, and Security to facilitate system access, network accounts, facility access, and ID badges, ensuring access is granted only after compliance requirements are met.
• Coordinate onboarding activities for students, volunteers, and clinical trainees, partnering with academic institutions and department leaders to ensure required agreements (e.g., clinical affiliation/rotation agreements) are completed and maintained.
• Schedule new hire orientation for non-employees, including training on HIPAA, safety codes, the hospital’s Code of Conduct, and other applicable training requirements based on duties.
• Maintain accurate digital personnel files for all non-employees to ensure survey readiness for Joint Commission, CMS, or other audits.
• Conduct periodic audits to identify gaps, resolve compliance issues, and ensure documentation integrity.
• Prepare reports and provide updates to leadership regarding contingent workforce onboarding needs, compliance status, and risks.
• Serve as the primary point of contact for non-employee partners, onboarding inquiries, and compliance adherence.
• Establish and maintain effective partnerships with department leaders, vendors, educational institutions, and external agencies.
• Conduct regular communication with HR Business Partners (HRBPs) and leaders to anticipate onboarding needs and ensure timely preparation.

Requirements

• 1–3 years of experience in employment, talent acquisition, recruiting, credentialing, or medical staff services.
• Strong understanding of onboarding, compliance, credentialing, and workforce processes.
• Knowledge of healthcare regulatory requirements, including HIPAA, CMS, and Joint Commission.
• Proficiency with HRIS, ATS, and document management systems (e.g., ADP).
• Exceptional attention to detail with the ability to manage multiple priorities and deadlines.
• Strong organizational skills with the ability to maintain accurate documentation and tracking systems.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong communication skills (written and verbal) with the ability to collaborate effectively with internal and external stakeholders.

Qualifications

• Associate degree preferred; Bachelor’s degree in HR, Business Administration, Healthcare Management, or a related field is highly preferred.

Work Environment

Primarily office-based with occasional travel for recruitment events or training.

Prolonged periods of sitting at a desk and working on a computer.