Construction Services Coordinator

About the role

The Office Coordinator supports daily field operations, project scheduling, client communication, and administrative coordination for Advanced GPR’s Ground Penetrating Radar, utility locating, concrete scanning, concrete coring, and specialty construction services.

Responsibilities

• Serve as a key point of communication between field technicians, the Office Manager, clients, vendors, and project contacts.
• Ensure jobs are scheduled accurately, information is documented properly, and projects are completed safely, efficiently, and on time.
• Coordinate daily field schedules and technician assignments.
• Maintain project progress and communicate updates to clients and management.
• Afford necessary equipment, materials, and project information to crews.
• Assist with project planning and resource allocation.
• Support management emergency and after-hours service requests as needed.
• Support projects from initial client request through project completion.
• Review scopes of work, contracts, and project requirements.
• Track project milestones, deliverables, and deadlines.
• Coordinate with subcontractors, vendors, and clients.
• Aid with change orders and project documentation.
• Maintain professional communication with clients.
• Address project concerns and service requests.
• Provide project status updates and follow-up communication.
• Support business development and client retention efforts.
• Support team with scheduling client lunch & learn meetings.
• Maintain project records within Zoho CRM and company systems.
• Review reports, work orders, and field documentation.
• Aid with proposal preparation and estimating activities.
• Aid with equipment tracking and fleet coordination.

Requirements

• Dependable, organized, detail-oriented, comfortable working in a fast-paced construction office environment, and able to communicate clearly with both office staff and field crews.
• Strong follow-through, the ability to manage changing priorities, and comfort using Apple devices, Google Workspace, and construction-related systems.

Qualifications

• Valid driver's license with acceptable driving record.
• Ability to work independently and make sound decisions in a fast-paced environment.

Skills

• Project Coordination
• Scheduling
• Client Communication
• Problem Solving
• Team Leadership
• Time Management
• Contract Administration
• Construction Operations
• CRM Management
• Report Review and Documentation
• Apple device management JAMF software
• Certificate of Insurance COI Requirements